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NewsroomContactPeople & Culture Policy Harmony Project
Terms of Reference (ToR)
People & Culture Policy Harmony Project
WWF-Thailand
WWF Thailand is implementing the Policy Harmony Project under the People and Culture (P&C) function to ensure the effective implementation of seven global P&C policies issued by WWF International within the Thailand context.
For the purpose of this project, effective implementation means that:
- All seven global policies must be fully compliant with Thai labor laws and local regulatory requirements.
- The policies must be translated into the local language and adapted to ensure clarity and understanding at the employee level.
- Appropriate communication and training materials must be developed and delivered so that employees are informed and able to apply the policies correctly in their day-to-day work.
To achieve these objectives, dedicated resources are required to execute the work in a focused and timely manner. Due to the urgency of the project and its limited timeframe, and considering that the current P&C team (two full-time staff members) is already operating at full capacity, it is not feasible to allocate this work internally without impacting ongoing operations.
Therefore, WWF Thailand Proposes To Engage a Consultant Dedicated Exclusively To The Policy Harmony Project To Ensure Timely Delivery And Achievement Of Project Objectives. This Engagement Will Enable
- Proper comparison of global policies against Thai labor law requirements,
- Preparation of policies and materials ready for implementation, and
- Strengthening of the People and Culture function's capability through structured and compliant policy implementation.
- Objectives
The Objectives Of The Policy Harmony Project Are To
- Ensure all seven global P&C policies are legally compliant with Thai labor law;
- Localize the policies to be understandable and actionable for employees in Thailand;
- Develop communication and training materials to support effective rollout and adoption;
- Deliver finalized policy materials in formats ready for immediate use and reference.
- Approach and Methodology
The Project Will Be Delivered Using The Following Approach
- Engage a consultant for a maximum three-month period to deliver the defined outputs.
- Review and analyze the seven global P&C policies.
- Translate tools, material, procedure into the local language using AI tools, with appropriate human review. All policies will be translated to local languages by external trusted vendor.
- Conduct a comparison with Thai labor law to ensure legal compliance.
- Develop communication materials, including presentations, video clips, and other relevant media, as appropriate.
- Prepare a P&C e-handbook, both full version and lite version, for internal sharing via WWF Thailand internal platforms.
- Compile relevant policy guidance and reference materials to ensure compliance, clarity, and consistency.
- Perform work using WWF-provided devices, systems, and subscribed tools, with flexibility to work remotely.
- Ensure completed work is reviewed and validated by the Interim P&C Manager.
- Timetable
Work plan DATE
- Recruitment Policies and Procures May-July 2026
- Employment Conditions Policies and Procedures May-July 2026
- Compensation & Benefits Policies and Procedures May-July 2026
- Time Away from work policies and procedures May-July 2026
- Workplace Conduct Policies and Procedures May-July 2026
- Performance Management Policies and Procedures May-July 2026
7 People Development Policy May-July 2026
- Management and Reporting
- The consultant will liaise closely with the P&C team as required in relation to the seven policies.
- Progress, issues, risks, and support needs will be reported regularly to the Interim P&C Manager, [including CEO, regional Head of P&C as requested]
- Deliverables
The Consultant Will Deliver The Following Outputs
- Comparative matrix detailing alignment between:
- GM, Thai labor law requirements, Current WWF Thailand practice, 7 WWF International P&C Policies
- Thai language translations of the seven policies using AI support and review, review the translate version from external vendors ensure it's WWF version.
- Communication materials, including:
- PowerPoint presentations
- Video clips or other multimedia content, utilizing online-subscribed tools guided by P&C team.
- Policy materials in digital format, including:
- Full version
- Lite version (employee-friendly reference)
- Timeline
- Duration: May 2026 to July 2026 [within 3 months from the start date]
- Completion target: before or by July 2026
- Budget total USD 5,200 [est THB 160,000]
- Budget: THB 150,000
- Subscribed AI Tools, Clip VDO Tools total THB 10,000
- Translation budget est THB 30,000.
Duration
- Deadline for Submission: 31st May 2026
- Inquiries: For further information or questions regarding this project, please contact [Confidential Information]
- Proposal Submission: Proposals and quotation should be submitted in either Thai or English via email to [HIDDEN TEXT] Cc. [HIDDEN TEXT]
WWF Thailand
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WWF Thailand
Working to sustain the natural world
for the benefit of people and nature
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Follow us
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WWF Thailand
Working to sustain the natural world
for the benefit of people and nature
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