[1-year contract under AB InBev's third-party partner]
PURPOSE OF POSITION
To provide comprehensive support to the People Business Partner (PBP) to manage the end-to-end employee lifecycle and office infrastructure for the SEA Expansion team. This includes executing seamless On-boarding, Integration, and Off-boarding processes, managing regional engagement activities, and maintaining robust People dashboards. The role acts as the critical link between Thailand operations, regional stakeholders (Vietnam), and external vendors to ensure administrative excellence and compliance.
KEY ACCOUNTABILITIES
1. On-boarding, Integration & Off-boarding
- Coordinate onboarding for new joiners (IT setup, welcome kits, inductions) and facilitate the off-boarding process, including asset recovery and exit documentation.
- Facilitate the off-boarding process, including coordinating asset returning, and ensuring all administrative resignation protocols are followed.
2. Office Administration & Asset Management
- Maintain office inventory (stationery, snacks, equipment) and act as the primary PIC for facility vendors (WiFi, printer, office rental) to ensure a functional workspace.
- Serve as the primary point of contact with external for office-related projects, such as office relocations or renovations.
3. Strategic Vendor & Contract Management
- Manage monthly vendor payment cycles, including invoice reconciliation and internal approvals, to ensure on-time payment and alignment with company financial policies
- Lead the document collection and coordination by acting as the middleman between local vendor and Procurement/Compliance teams for contract renewals, ensuring all vendor agreements comply with company standards and are processed on time.
- Support in sourcing and evaluating local vendors for engagement activities or office services across Thailand and other SEA markets.
4. Work Permit, Visa & Compliance
- Serve as the Person in Charge (PIC) for visa and work permit applications, coordinating between external agencies and employees to ensure all documentation is accurate and compliant.
- Manage personnel data and maintain the People Process Simplicity documentation to ensure all records are audit ready.
5. People Engagement & Team Support
- Coordinate local and regional team-building events, sourcing vendors and managing logistics to boost employee morale.
- Provide administrative and logistical support for classroom training sessions and workshops.
- Provide high-level administrative and operational support during the Manager's absence, ensuring People Operations continue to run smoothly.
BACKGROUND REQUIREMENTS
- Bachelor's Degree in Political Science, Human Resources, Business Administration, or a related Social Science field.
- Previous experience in a fast-paced (such as Alcohol, FMCG or Tech) is a plus
- 1-2 years of experience in People Operations, Administration, Work Permit and Visa or Office Management.
- Experience: 12 years in HR Admin, Coordination, or Office Support. Fresh graduates with strong internship experience and a can-do attitude are welcome.
- High precision in managing data, financial invoices, and legal documents
- Good communication skill in English
- Skillful in computer software: PowerPoint, Excel, Words, etc.
- Experience using Canva for basic graphic design (internal announcements, engagement posters) is an advantage.
AB InBev - Data Protection Policy
Anheuser-Busch InBev Vietnam Brewery Co., Ltd (AB InBev) hereby undertakes to use the personal data received from the candidate for the recruitment process at AB InBev. AB InBev shall not provide or disclose personal data to external organizations without prior consent from the candidate.
To Applicants
Once you continue with the application process, this indicates that you hereby give your consent to AB InBev for processing the personal data that you are providing AB InBev.
