Responsibilities
- Calendar Management & Scheduling:
- Manage and maintain the calendar of assigned executives, scheduling
appointments, meetings, and travel arrangements.
- Proactively identify scheduling conflicts and propose alternative solutions.
- Ensure timely communication and reminders for all scheduled events.
- Communication & Correspondence:
- Manage email and phone inquiries, effectively screening calls, prioritizing
messages, and directing them to the appropriate individuals.
- Draft and proofread professional correspondence, including emails, letters, and
presentations, ensuring clarity, accuracy, and adherence to company style guides.
- Travel Arrangements & Logistics:
- Make travel arrangements for assigned executives, including booking flights, hotels,
and ground transportation.
- Manage travel itineraries, visas, and other necessary documentation.
- Provide logistical support during travel, such as restaurant reservations and activity
coordination.
- Office Management & Administration:
- Maintain a well-organized and efficient office environment, including ordering office
supplies and equipment.
- Coordinate with vendors and service providers to ensure timely delivery and
high-quality service.
- Prepare meeting materials and presentations according to executives instructions.
- Project Support:
- Assist executives with ongoing projects by providing research, data collection, and
administrative support.
- Manage deadlines and follow up on tasks to ensure project completion on time and
within budget.
Qualifications
- Bachelor's degree in Business Administration, Office Administration, Engineer, Phycology, Communication or a related field
(preferred).
- Minimum 3+ years of experience as a Personal Assistant or Secretary, with a proven track
record of providing exceptional administrative support in a fast-paced environment.
- Strong organizational and time management skills with the ability to prioritize effectively
and meet tight deadlines.
- Excellent communication, interpersonal, and negotiation skills, with a professional and
courteous demeanor.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google
Workspace.
- Ability to maintain confidentiality and discretion in all work-related matters.
- A keen eye for detail and a proactive approach to problem-solving.
- Adaptability and a willingness to learn new skills and technologies.
