PMO Specialist

Job Purpose:

The PMO Specialist independently manages day-to-day PMO operations and supports effective project and portfolio planning, execution, governance, and reporting. The role maintains project management standards, coordinates governance forums, consolidates portfolio insights, and provides delivery guidance to Project Managers and teams.

Job Responsibilities:

1. Project Delivery and Portfolio Oversight

- Drive consistency in project execution by ensuring all teams adhere to standardized delivery methodologies and PMO governance.

- Monitor and track project performance, risks, dependencies, and costs at both project and portfolio levels.

- Provide visibility to senior leadership through portfolio reporting, dashboards, and strategic updates on project health and performance.

- Offering hands-on guidance, performance coaching, and delivery assurance to project managers.

- Prepare executive materials and presentation packs for portfolio reviews, Steering Committees, and leadership meetings.

- Maintain portfolio dashboards, governance calendars, RAID logs, decision logs, and action trackers, and follow up to closure.

- Coordinate/lead Steering Committees, portfolio reviews, and other governance forums, including agenda, materials, minutes, and actions.

2. Project Governance and Standards

- Define and implement project management standards, methodologies, and best practices.

- Establish project governance frameworks and ensure adherence to organizational policies and procedures.

- Develop project management templates, tools, and guidelines.

3. Project Planning and Reporting

- Support project managers in creating comprehensive project plans, schedules, and budgets.

- Monitor and track project progress, milestones, and key performance indicators (KPIs).

- Generate regular project status reports and dashboards for stakeholders.

4. Resource Management

- Assist in resource allocation and capacity planning for project managers.

- Maintain resource allocation records and assist in resolving resource conflicts.

- Monitor resource availability and utilization.

5. Risk and Issue Management

- Collaborate with project teams to identify, document project risks and issues and develop risk mitigation and issue resolution strategies.

- Escalate critical risks and issues to senior management when necessary.

6. Documentation and Knowledge Management

- Maintain project related documentation, including project charters, plans, and change requests.

- Establish a centralized repository for project-related documents and knowledge sharing.

- Ensure proper access controls for project documents.

7. Quality Assurance and Compliance

- Ensure that projects adhere to quality standards and compliance requirements.

- Conduct project audits and reviews to assess compliance with project management practices.

- Implement corrective actions and improvements as needed.

8. Continuous Improvement

- Identify opportunities for improving project management processes and practices.

- Participate in lessons learned sessions and contribute to the continuous improvement of project delivery.

- Stay updated with industry trends and emerging project management methodologies.

Experience:

- 7+ years in Project Management or a related role.

- Demonstrated experience in project management methodologies and tools.

- Familiarity with project management software.

- Bachelor's degree in a relevant field (e.g., Business Administration, Engineering).

- Good English communication

- Preferred Bonuses: PMP / PRINCE2 certification, Management Consulting background