Job Location:
MiVC Khao Lak Preview Centre
Minor Vacation Club is a vacation ownership programme offering Points Owners flexible access to a diverse portfolio of holiday destinations and experiences worldwide. Through a points-based model, members can enjoy stays at Club Resorts in key leisure destinations, as well as access to thousands of affiliated resorts and hotels globally through partnerships with leading hospitality brands and timeshare exchanges.
Beyond accommodation, Minor Vacation Club curates a wide range of lifestyle experiences — including dining, leisure, and family-friendly activities — designed to enrich every holiday. Operating under the Minor Vacations umbrella, the Club represents an evolved approach to vacation ownership, focused on greater choice, flexibility, and long-term value for its global community of Points Owners. If you are passionate about creating exceptional experiences and building lasting relationships, Minor Vacation Club is a team with real purpose and ambition.
The Preview Center Administrator is to provide administrative support to preview operation team to smoothen functioning of the office and support the efficiency of the team. Also responsible for contract creation, with a focus on contracts and financing details. This includes ensuring the accuracy and completeness of the document.
- Keeping the office area tidy and organized, ordering, and managing office supplies, and ensuring the proper functioning of office equipment.
- Oversee and coordinate routine maintenance and repairs for the Preview Center building, including electrical, plumbing, and structural elements.
- Inputting and maintaining data, preparing reports, and creating and organizing documents.
- Making travel arrangements, including booking flights, accommodation, and transportation for employees.
- Identify and evaluate potential vendors or suppliers based on the organization's needs, quality standards, and pricing requirements.
- Facilitate the onboarding process for new vendors, including contract negotiations, obtaining necessary documentation, and setting up vendor accounts.
- Assisting with onboarding processes, maintaining employee records, and coordinating P&C related activities
- Supporting basic bookkeeping tasks, such as processing invoices, expenses, and budget tracking, team member's reimbursement
- Handling sensitive information with discretion and maintaining confidentiality
- Create contracts for all new applications, owner upgrade and Club Xplorer ensuring timeliness and accuracy.
- Be responsive to inquiries and queries from management regarding the contract status report.
- Act as a point of contact for managers and representatives seeking guidance on company policies and procedures related to contracts.
- Provide timely and accurate advice to ensure compliance.
- Coordinate and allocate resources, including personnel, equipment, and materials, to support project tasks.
- Serve as a liaison between the legal department and internal/external parties, coordinating communication and information sharing.
- Provide administrative assistance to the Preview Operations team, including handling inquiries and managing Preview Operations-related documentation.
- Provide contract installment calculation and FDB on requested scenario. 18. Coordinate with other department to ensure smooth operation process (Marketing team, Club services, Resort, Quality Assurance team, Contract administration team and Financial team)
- Gathering complete contract documents and passed to related department. Support another Preview Centre on administrative related.
- Prepare detailed, comprehensive reports tailored to the needs of stakeholders, such as management, preview center team, financial team, payroll team, marketing team as per required.
- Generate and analyze sales reports to track performance metrics.
- Act as a liaison between the Preview Operations team, customers, and other departments within the organization to facilitate smooth communication and information flow.
- Handle contract-related disputes and assist in finding resolutions.
- Provide support to clients and internal stakeholders regarding contract inquiries and concerns.
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