Own end-to-end PO lifecycle: PR intake and validation → PO creation → approval routing → delivery tracking → GR confirmation
Validate all incoming purchase requests against contract terms before creating POs in the procurement system
Centralise and standardise order placement practices across all BUs to ensure consistency, traceability, and audit readiness
Route POs for management approval based on defined value thresholds; monitor approval status and escalate delays promptly
Coordinate with vendors on delivery schedules; follow up proactively on delayed or incomplete orders
Liaise with business requestors to confirm goods and services received and obtain GR sign-off within SLA
Coordinate with Finance Ops (AP) to ensure 3-way matching (PO + GR + invoice) is completed before payment is processed
Produce weekly PO status reports — open items, SLA performance, pending approvals — for Head of Finance review
Contract development & lifecycle management
Manage contract development through all lifecycle stages: drafting, revision, legal and management approval, execution, filing, and distribution
Ensure all contracts meet insurance, bonding, and legal requirements; maintain complete and audit-ready internal records for every contract
Administer all active contracts: calendar key milestones, notify responsible parties of upcoming deliverables, renewals, or expirations, and ensure all contractual obligations are met on time
Identify and escalate contract performance issues, non-compliance, or risk exposures to the Head of Finance and relevant stakeholders
Maintain the contract register: track status, expiry dates, renewal pipelines, and usage for all active vendor agreements
Serve as the professional liaison between procurement, internal departments and external vendors throughout the contract lifecycle
Team leadership & governance
Lead and develop a team comprising Purchase Order Officers and a Contract Management Officer; set priorities, manage workload distribution, and monitor team performance
Conduct regular one-on-ones and performance reviews; build team capability through coaching, process documentation, and on-the-job training
Ensure team processes are SOP-compliant and audit-ready; support QA/QC Compliance audits and implement findings within the team
Drive a culture of accuracy, accountability, and continuous improvement within the purchasing and contract management functions
Requirements
Bachelor's degree in Business Administration, Supply Chain Management, Law, Finance, or a related field
Minimum 5–7 years of experience in purchasing, procurement operations, or contract management — with at least 2 years in a supervisory or team lead capacity
Demonstrated experience managing high-volume PO environments (100+ POs/month) across multiple business units or stakeholder groups
Hands-on experience with contract lifecycle management: drafting, negotiation, approval workflows, and active contract administration
Familiarity with formal procurement processes including RFQ, RFP, and Invitation to Bid (ITB) procedures
Strong working knowledge of procurement systems (SAP, Oracle, or equivalent ERP/procure-to-pay platforms)
Solid understanding of the procure-to-pay cycle including PR, PO, GR, and 3-way matching
Understanding of basic legal and compliance requirements in vendor contracts (insurance, bonding, WHT, VAT)
Proficient in English (written and spoken) — required for cross-functional, agency, and regional communication
