Purchasing and Cost Control Manager

Job Title: F&B Purchasing & Cost Control Executive / Manager

Department: Finance

Reports To: Head of Finance

*No visa sponsorship or work permit will be provided for this role*

Job Summary:

We are seeking a Purchasing & Cost Controller who will own the end-to-end procurement and cost control process for all F&B outlets. The right candidate will simplify manual processes through automation, enforce compliance across outlets, and generate insights that protect profitability.

Key Responsibilities:

Purchasing & Supplier Management

• Manage procurement for all F&B categories (food, beverage, wine).
• Source and negotiate with suppliers to deliver cost savings, favorable terms, and reliable supply.
• Ensure accurate and timely purchase orders (cut-off compliance, substitutions for out-of-stock items).
• Monitor supplier performance, update price lists monthly, and validate invoices against agreed pricing.
• Build strong supplier relationships while keeping focus on cost efficiency and accountability.

Cost Control & Inventory Oversight

• Own the monthly cost control cycle: inventory counts, discrepancy checks, transfers, FOC, spoilage, rebates, and variance analysis.
• Review and validate all inventory data, ensuring accuracy before reporting.
• Investigate high-discrepancy items with outlet managers and enforce corrective action.
• Automate repetitive reporting (discrepancy lists, top-5 cost, cost percentages) to improve efficiency.
• Lead mid-month and random spot checks; escalate unresolved discrepancies.

Process & Systems Development

• Standardize and enforce SOPs for purchasing, receiving, transfers, and inventory.
• Reduce clerical workload through spreadsheets/Google Sheets automation
• Create and maintain linked inventory systems that ensure accuracy across outlets.
• Support menu engineering and recipe costing with updated pricing data and analysis.
• Consolidate reporting for management, highlighting risks, trends, and opportunities.

Collaboration & Leadership

• Work closely with Finance, Operations, and Chefs to align costs with business goals.
• Supervise junior staff or admins handling data entry, ensuring quality and compliance.
• Train outlet teams on inventory accuracy and accountability.
• Present cost reports and insights directly to senior management.

Key Requirements:

1. Bachelor’s degree in Finance, Supply Chain, Business, or related field.
2. 3–6 years of experience in F&B purchasing, cost control, or supply chain management.
3. Strong technical ability: advanced spreadsheets/Google Sheets
4. Proven record of supplier negotiation and cost-saving initiatives.
5. Solid understanding of recipe costing, menu engineering, and variance analysis.
6. Confident in enforcing SOPs and challenging non-compliance.
7. Fluent in Thai and English.
8. Experience in the F&B or hospitality industry
9. Detail-oriented, analytical mindset, and proactive problem solver.

KPIs / Success Measures:

• Reduction in monthly cost discrepancies.
• Documented cost savings from supplier negotiations.
• Increased automation and reduction in manual tasks across reporting.
• Timely and accurate monthly cost reports with actionable insights.
• Full compliance with purchasing and inventory SOPs across outlets.