Purchasing Manager is responsible for overseeing all purchasing activities and ensuring the timely procurement of quality products and services at competitive prices. The role works closely with hotel departments, suppliers, the Finance team, and the owning company to support daily operations, renovation projects, and other purchasing requirements.
Essential Duties And Responsibilities – (Key Activities Of The Role)
- Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management
- Participates in negotiations for service contracts
- Identifies and develops reliable sources of supply
- Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
- Establishes adequate record keeping and issuance procedures
- Protects inventories from waste, spoilage and theft
- Keeps abreast of the marketplace as to innovation and value
- Processes purchase requests from departments
- Obtains competitive quotations and bids
- Ensure physical stock take is conducted as scheduled
- Posts orders to inventory module and produces purchase order for receiver to match against goods received
- Place approved orders
- Establishes standard purchasing specifications
- Ensures products and resources are assigned to the appropriate department and billed accordingly
- Supervises the hotels print shop to ensure timely and economical production of printed material
- Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant
- Works with Superior on manpower planning and management needs
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