Provides front desk coverage and greets and welcomes guests as soon as they arrive at the office.
Maintain office security by safety procedures and controlling access via the front desk (monitor logbook). And keep logs of all guest interactions and follow up as necessary.
Answering incoming and calling forward ; taking messages and redirecting calls as required.
Support all teams for mailing/courier to receive documents / goods and other deliveries. Including filling out any paperwork necessary for goods after receipt and ensuring no damaged items.
Arrange the meeting room and equipment ready to work.
Coordinate with the housekeeper for cleaning areas.
Collaborate with other teams
To list expected deliveries and verify packages according to order and invoices (quantity, quality, price etc.).
Contact supplier or shipper if a mistake is identified
Assume responsibility for returning unsatisfactory shipments or receiving replacements
Fixed asset management - information records and Tag Label
Support company internal activities with people team
Knowledge, Skills And Abilities
Proficiency with Microsoft Office (Excel, Word, PowerPoint).
Excellent communication and interpersonal skills for phone calls, writing capability for correspondence that needs to be sent internally and externally, and strong listening skills to follow instructions.
Strong organizational and multitasking abilities.
Education And Experience
Fresh Graduate are welcome
Previous experience in an office admin or concierge role is preferred.
Working Conditions & Special Requirements
Working office onsite 5 days a week (09:30 - 18:30)
