Can be responsible for administration services including facilities management, travel coordination, training coordination, events management, mail distribution, accounts / finance support, archiving, cover for reception, management of vehicle fleet, hire cars and novated leases, internal offices moves and staff relocations.
▪ Provide front of house professional reception and customer service to internal and external clients
▪ Answer incoming voice calls and direct appropriately
▪ Develop expert understanding and share knowledge of company preferred voice technology
▪ Provide informative, professional and compliant (OHS) support to company visitors
▪ Provide high level administration and office services support as required
▪ Dependant on location, can be responsible for administration services including facilities management, meeting room bookings, travel coordination, events management, mail distribution, accounts / finance support, archiving, hire cars, catering, couriers, deliveries, security access cards, parking bays, sign in register, internal offices moves and staff relocations
▪ Act promptly to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action
▪ Collaborate effectively with counterparts in other Beca offices
▪ Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult
▪ Experience in reception or administrative role
▪ Professional approach, excellent communication skills
▪ Understand and adhere to the Beca values
▪ Act in accordance with industry / professional ethics maintaining professionalism at all times
▪ Contribution and effort is aligned to organisational objectives
▪ Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and
accountabilities. No work related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems
or procedures
▪ Participate in performance development discussions with manager initiating and managing own personal development with all CPD
requirements met
▪ Work co-operatively and collaboratively willingly accepting share of workload and helping others when required
▪ Other duties as directed
About You
You are experienced and have a passion for learning and collaborating as part of a team and are driven by taking on exciting new opportunities. We are looking for a talented new corporate administrator, who along with the above skills, with further enhance our team culture.
Preferably, you will have proven capability across a range of the following areas:
- Graduated with a Bachelor degree of English, Business or relevant is advantageous.
- Fresh Graduates are welcome.
- Good computer skills with a knowledge of common bookkeeping and spreadsheet programs.
- Teamwork skills.
- Strong written and verbal communication skills in English.
- Attention to detail.
- Be organised and able to multi-task.
- Enjoy working in a team environment.
