Receptionist & Office Coordinator

Teoxane Laboratories were established in Geneva, Switzerland, in 2003. They are specialized in the design and manufacturing of hyaluronic acid-based dermal fillers and dermocosmetics. Teoxane strength is to offer a global patient care. Using its products, practitioners are able to fill all kinds of wrinkles, from the finest to the deepest, to restore youthful volume to the face, and to treat the neck and décolleté, with natural results. The strength of Teoxane is also its human size and independence. Teoxane has a total freedom of thoughts, action and innovation which makes the company unique.

In the frame of the growth of our business, we are looking for a:

Receptionist & Office Coordinator

As part of the launch of our new Asia Pacific Regional Training Academy in Bangkok, we are seeking a highly organized and service-oriented Receptionist & Office Coordinator. This role ensures smooth day-to-day office operations, provides an exceptional front desk experience, and supports all our training events with administrative and logistics needs. The successful candidate will be professional, proactive, and comfortable working in an international environment, with strong communication skills in English as well as local language Thai.

Main activities:

Front Desk & Visitor Management

• Welcome and assist visitors, clients, Training delegates and external partners.
• Manage visitor and delegate registration, access badges, and orientation (WiFi, room directions).
• Handle incoming phone calls, deliveries, mail, and general inquiries.
• Maintain a clean, organized, and professional reception area.

Office Supplies & Facilities Coordination

• Monitor and replenish office supplies (stationery, pantry items, hygiene products).
• Manage relationships with local vendors, suppliers, and service providers.
• Coordinate maintenance and facility requests with external contractors.
• Ensure meeting rooms and common spaces are tidy, equipped, and ready for use.

Events & Material Coordination

• Support the purchase of materials for internal events (supplies, signage, branded items, catering).
• Assist with logistics for meetings, workshops, and office events.
• Track and maintain inventory of event materials and ensure proper storage.

Administrative & Operational Support

• Provide general administrative support (document preparation, scanning, filing, courier arrangements).
• Support onboarding logistics for new employees (access, workstation setup, welcome kits).
• Assist with travel arrangements or bookings when required.
• Collaborate with HR, Finance, and other teams in line with Event SOPs.

Your profile:

• Previous experience in reception, office coordination, training, events, customer service, or administrative roles.
• Strong interpersonal and communication skills.
• Highly organized with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel).
• Self-motivated, proactive, and able to work independently.
• Excellent command of English (spoken and written) and Thai.

Contract Duration: 6 months