Position Overview
The Senior Accountant / Logistics & Admin Executive is responsible for overseeingfinancial and accounting operations, while managinglogistics, importation, and administrative functionsin Thailand. The role ensures compliance withThai accounting standards, tax regulations, Thailand FDA (TFDA) requirements, Thai Customs laws, and internal company policies, supporting efficient business operations within a regulated medical device environment.
Essential Job Functions
Accounting & Finance
- Handlefull-set accountingin day to day transactions, month-end and year-end closing with reports that are reliable, accurate and valid
- Timeliness preparation and submission offinancial statements, management reports, cash flow forecasts and all local statutory reports
- Control and monitor actual expenses against budget and cashflow management
- Ensure compliance to company policies, withThai accounting standards, tax regulations, and statutory requirements
- Prepare and fileVAT, WHT, corporate income tax, and other statutory filings
- Liaise withexternal auditors, tax consultants, banks and any local authorities as required
- To review and improve all processes including Importation accounting (Flowchart, Deposit, Final Invoice) and Tax accounting
- Develop and/or improve SOP
- Support regional finance reporting and internal audits as required
Logistics & Importation
- Coordinateimportation and shipment activitiesfor medical devices in compliance withThailand FDA (TFDA)andThai Customs Departmentrequirements, including customs clearance and delivery schedules.
- Prepare, review, and manageimport permits, shipping documents, customs declarations, invoices, packing lists, and airway bills/bills of lading
- Liaise withoverseas manufacturers, local distributors, freight forwarders, customs brokers, and logistics service providers
- Prepare and validatefreight and importation cost quotationsfrom forwarders.
- Draft and processimportation-related invoicesin coordination with Finance
- Monitor shipment status end-to-end andresolve customs, regulatory, or logistics issues
- Ensure importation activities align withTFDA product registration status and licensing scope
- Maintain accurateimportation, shipment, and distribution and traceability recordsto support TFDA inspections and post market surveillance.
- Generatemonthly shipment and importation reportsfor internal and regulatory use
- Coordinate withManufacturers and QAon product defects, non-conformities, CAPA, and quality issues
- Conductlocal distributor and warehouse auditsin accordance withTFDA Good Distribution Practice for Medical Device (GDPMD)
- Ensure compliance withTFDA Good Distribution Practice for Medical Device (GDPMD)
- Review logistics contracts and agreements liaising between internal teams and clients
Administrative & Office Support
- Overseegeneral office administrationand vendor management
- Managecontracts, renewals, and service agreements(office lease, utilities, service providers)
- SupportHR administration, staff claims, and purchase requisition
- Maintain company records, licenses, and statutory documents
- Provide administrative and operational support to Management as required
- Any adhoc tasks and projects as required
Qualification & Experience
- Bachelor's degree inAccounting, Finance, Business Administration, Logistics and warehouse management or related field
- Minimum58 years of relevant experiencein accounting and logistics operations
- Strong knowledge ofThai tax laws, accounting standards, and statutory compliance
- Hands-on experience inlogistics, importation, and TFDA-regulated industries(medical devices preferred)
- Familiarity withTFDA GDPMD and customs clearance processes
- Proficient inMicrosoft Exceland accounting systems (e.g. xero)
- Strong organizational, analytical, and problem-solving skills
- Ability to managemultiple functions independently
- Proficient inThai and English(written and spoken)
Skills & Competencies
- Good management skills
- Fluent English with excellent writing and verbal communication skills
- Result oriented, can work with minimal supervision, and willing to assume increasing levels of responsibilities
- Computer literate with advanced skills in Microsoft Office (Word, Power Point, etc..)
- High attention to detail and accuracy
- Strong regulatory and compliance mindset
- Effective stakeholder coordination and communication
- Proactive, hands-on, and solution-oriented
- Ability to work independently and cross-functionally
