Job Title : Senior Associate - Procurement & Workplace Experience Specialist
Department/Function : ADM-GA
Reporting to Title : Manager - Workplace Experience Lead
Main Objectives and Activities:
The Procurement & Workplace Experience Specialist is responsible for providing procurement and office administrative support to the WE and relevant departments with the aim to provide the seamless services to our internal and external parties.
Responsibilities/ Job Description:
Procurement: (non-IT goods & services)
- Coordinate with internal departments to assess purchasing needs.
- Compare supplier offers and negotiate terms, including pricing, delivery, payment, and contract details.
- Issue and manage purchase orders (POs) in accordance with internal requirements and budget approvals.
- Track and follow up on order status and resolve shipping issues, shipment schedules, and import documentation (if any).
- Coordinate with the finance department and relevant stakeholders to ensure timely processing and payment of supplier invoices.
- Maintain accurate supplier and purchasing data in the system.
- Assist in evaluating supplier performance, cost comparison, and sourcing alternatives.
- Ensure all procurement activities comply with company policies, internal controls, parent company guidelines, and relevant regulations, including their implementation and proper documentation.
- Prepare purchasing reports and provide updates to management as required.
- Providing necessary support on audit findings and recommendations, including those from internal and external audits.
Workplace Experience:
- Handles procurement of office supplies and services for office operations.
- Manage the administrative process of issuing PR/PO for relevant teams.
- Handle incoming phone calls and direct them appropriately.
- Provide general support to visitors from overseas and external parties.
- Manage general administrative tasks and support office operations including reports and follow up on maintenance issues with the building management.
- Liaise with housekeeping and other service providers to ensure quality and consistency.
- Manage fixed assets including maintenance services such as furniture and office equipment.
- Other WE-related duties, as assigned
Qualifications:
- Bachelor's degree in, Business Administration, Supply Chain, or other related fields.
Language skills:
- Good command of English (both spoken and written) is required.
Experience and Skills Required:
- At least 5 years of experience in purchasing and office management activities.
- Strong organizational and negotiation skills.
- Proficiency in MS Office and experience with Xero systems is a plus.
- Attention to detail and ability to work under pressure and tight deadlines.
- Team player with a service-minded attitude.
