Job Title: Senior Executive Finance (Division of Graduate Medical Studies), 2 years contract
University-Level Unit: Yong Loo Lin School of Medicine
Faculty/Department-Level Unit: Division of Graduate Medical Studies
Employee Category: Executive & Administrative
Posting Start Date: 17/08/2026
Location_ONB: Kent Ridge Campus
Job Description
Role Purpose
The Senior Executive (Finance) supports the Division's end-to-end financial operations and ensures the timely, accurate, and compliant processing of financial transactions across postgraduate medical programmes and administrative functions. The role manages payments, reimbursements, billings, receipts, budget monitoring, WBS reconciliation, and financial reporting, while working closely with internal and external stakeholders to support the smooth delivery of programmes and activities.
Key Responsibilities
- Payment, Reimbursement and Financial Transaction Management
- Process payments and reimbursements to faculty members, examiners, staff, vendors, healthcare institutions, and institutional partners.
- Review supporting documents for completeness, accuracy, and compliance with financial policies and approval requirements.
- Prepare and process journal transfers, fund transfers, and other financial adjustments.
- Monitor transaction status and follow up on rejected, delayed, or incomplete submissions.
- Maintain properly organised records of financial transactions and supporting documents.
- Respond to enquiries relating to payment and reimbursement status.
- Budget Monitoring, WBS Management and Financial Reporting
- Monitor programme and administrative budgets across multiple WBS accounts.
- Track expenditure, commitments, income, receipts, and available balances.
- Prepare budget projections, financial summaries, and variance reports.
- Perform reconciliations and investigate discrepancies between internal records and financial system reports.
- Coordinate approved fund allocations and transfers between WBS accounts.
- Support resource planning, budget utilisation, audits, and management reporting.
- Billing, Receipt Monitoring, Stakeholder Support and Process Improvement
- Raise billings and invoices to programme participants, healthcare institutions, external organisations, and institutional partners.
- Monitor outstanding receipts and follow up on overdue payments.
- Reconcile billings and receipts and investigate discrepancies.
- Serve as a key finance contact for DGMS programme teams and stakeholders.
- Maintain SOPs, templates, and internal finance records.
- Recommend process improvements to enhance efficiency, accuracy, and internal controls.
- Support audits, system implementation, testing, and process-improvement initiatives.
Qualifications
Education
- A recognised Bachelor's degree in Finance, Accounting, Business Administration, or a related discipline.
- Candidates with other relevant qualifications and substantial finance administration experience may also be considered.
Experience And Skills
- Relevant experience in finance administration, accounting operations, budget monitoring, procurement, or related functions.
- Experience in a large and complex organisation, preferably in education or healthcare.
- Familiarity with SAP S/4HANA or a comparable enterprise financial system is an advantage.
- Strong numerical, analytical, and reconciliation skills.
- Excellent attention to detail and problem-solving ability.
- Ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
- Ability to interpret and apply financial policies and procedures.
- Strong sense of accountability, integrity, and confidentiality.
