Responsibilities
Project Startup and Planning
- Take direction from Design Director regarding client brief for approval and sign off
- Coordinate with Designers using standard formats for briefing, collect all relevant information for the FF&E design proposal from the client
- Work with clients to prepare existing FF&E schedules if required for a project
- Research the client background to provide background information to the design team
Design and Documentation
- Revise and change the FF&E design based on input from the client and Design Director
- Forward sketch designs, details and materials of interior design, furniture for all areas for input by the BIM team and 3D (if necessary)
- Prepare Google Slide presentations for all FF&E and Artwork intent
- Prepare sketch designs including perspectives material selections etc where required for FF&E
- Prepare furniture selections, photographs and sample materials for sample boards
- Forward FF&E design development to design director for presentation to client
- Visit the site to take site measurements, digital photographs and investigate the area where applicable for FF&E
- Prepare specifications and bill of quantities of materials for the works
- Coordinate with BIM all documentation, coding and specifications to be included in the tender package drawings, check and sign off that all items are covered and documents final. Obtain final sign off from Design Director
- Obtain FF&E/materials approval from client
- Coordinate with suppliers to obtain specifications, costs and determine materials selection of all items
- Prepare Equipment schedules of all items required for the project
- Order sample sets catalogue all hard copies in archive
- Actively integrate sustainable design principles and practices into all project designs, considering material selection, energy efficiency, waste reduction, and environmental impact in alignment with relevant international standards and DWP's sustainability goals.
Project Coordination
- Clarify details and questions regarding FF&E design/documentation with the Site Coordinator, suppliers and subcontractors where applicable
- Coordinate with project management team details of the project including coordination of delivery time & completion date of furniture and accessories as part of the FF&E package
- Attend the meeting organized by site co-coordinator with other internal departments to evaluate the success of the project and suggest process improvements and control for the future projects
- Visit site to inspect the furniture and Equipment installation, ensure compliance with the design specifications
- Assist Design Director to set up on site all design styling where required to ensure final product is as per the intent
- Attend all artwork to ensure final locations are correct
- Attend site meetings as necessary
- Forward itemized pricing details to Administration department to prepare tender comparisons in Google Sheets
- Where projects require design styling, present schedules of purchased items and invoices for each item in an organized format. Obtain sign off and budget approval from the Design Director for all items
- Work closely with the design team to complete all FF&E design item selection and specifications
IT
- Coordinate with the IT team to update the dwp cloud which includes Library, photographs, of all FF&E used on projects
Marketing and Business Development
- Assist Design Director to prepare proposals for FF&E design intent
- Add and update information in Google Gmail and CRM including dwp contacts categories for all suppliers
Quality Management
- Ensure that the Quality Management System is implemented and maintained and evaluate where continual improvement can be made
Technology & AI Integration
- Implement the use of approved AI tools, including LLMs and Generative AI in projects
- Oversee the use of AI tools by the design team to enhance communication, data management, research and information retrieval, and process automation
- Provide training to the design team to implement the use of AI tools
