Job Description
Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Through the Regional Office for Asia and the Pacific (ROAP) in Bangkok and a number of country and multi-country offices as well as programme presences across the region, UN Women builds on a long history of support to governments, civil society and other actors to promote gender equality and empower all women and girls. We stand behind women's equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women's political participation and leadership; enhancing women's economic empowerment; ending violence against women and girls; and promoting women's participation in peace and security and humanitarian action.
Under the overall guidance of Regional Director, and day-to-day supervision of Regional Human Resources Business Partner (HRBP), the Human Resources Specialist is responsible for:
- strategic advisory to senior management, line managers and client staff on the development of HR strategies, and interpretation and implementation of HR rules and regulations;
- effective delivery of various HR services (recruitment, management of benefits and entitlements, etc) for the assigned portfolio,
- contribution to foster a learning and performance culture, and an ethical and inclusive workplace environment, and
- building HR capacity for clients and for the Regional HR community of practice.
Key Functions And Accountabilities
In consultation with HRPB, provide strategic advisory to senior management, line managers and client staff on HR strategies, policies and practices:
- Advice senior management, line managers and client staff on the interpretation and implementation of HR rules and regulations;
- Partner with senior management and provide technical guidance on organizational design and workforce planning;
- Contribute to the annual work planning processes of the assigned portfolio;
- Partner with programme managers on programme/project development, advice on HR related matters and service as member in the appraisal committee (e.g. R-PAC, etc);
- Contribute to HR processes mapping and establishment/update of internal HR Standard Operating Procedures (SOPs) where needed;
- Provide technical inputs to respond and address audit recommendations in the area of HR, and track implementation of the audit recommendations.
Coordinate recruitment processes for staff and affiliate personnel:
- Lead the recruitment process of international and national staff and affiliate personnel (I/N-PPSA, Consultant, etc) for the assigned portfolio;
- Provide technical assistance and quality assurance on recruitment across the Region, and serve as Regional Central Review Board (R-CRB) Secretariat;
- Project and monitor vacant posts. Advise managers and ensure proper usage of UN Women's different contract modalities;
- Provide support in the areas of position establishment and job design and classification;
- Provide technical leadership on customization of systems, and improvement of processes and practices;
- Analyze, track and periodically report on recruitment status.
Coordinate the implementation of Benefits and Entitlements, onboarding and offboarding:
- Oversee and liaise with UNDP to ensure proper administration of benefits and entitlements in accordance with existing SLA;
- Monitor and oversee the implementation of entitlements, benefits and allowances;
- Ensure smooth onboarding and offboarding of staff and affiliated personnel;
- Review and approve payment of salaries, allowances and entitlements, as required.
Provide technical advice and implementation on learning and development, performance management, and workplace relations:
- Brief and orient staff and managers on the performance management system;
- Advise managers and staff on specific queries, and address poor performance cases;
- Coordinate learning and development activities within the assigned portfolio, ensure compliance of mandatory trainings;
- Coordinate new staff orientation programme for the Regional Office and other assigned portfolio;
- Promote and implement UN Women workplace relations policies and initiatives within the assigned portfolio. Facilitate mediation for disputes as required;
Provide HR capacity building and knowledge sharing:
- Identify capacity gaps, design and provide training for clients (hiring managers, programme associates, etc) on key HR processes such as recruitment and consultant management;
- Provide technical capacity building to the Regional HR Community of Practice;
- Represent UN Women as required in HR inter-agency initiatives.
Performs Other Duties As Deemed Necessary.
Supervisory/Managerial Responsibilities:
The HR Specialist supervises junior HR staff within the ROAP HR unit. The HR Specialist also provides technical guidance to HR Community of Practice in the Asia and the Pacific Region.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women's Values and Competencies Framework:
Functional Competencies:
- Excellent general HR knowledge and expertise;
- Excellent interpersonal skills;
- Excellent diplomatic negotiation skills;
- Excellent written and spoken communication skills;
- Ability to write and present ideas, concepts and policy positions;
- Ability to handle confidential and sensitive information;
- Ability to build and nurture relationships;
- Strong problem solving and analytical skills;
- Strong understanding of UN Staff Regulations and Rules and human resources policies and procedures;
- Demonstrated ability to interact with personnel at all levels within the organization;
- High degree of sensitivity and change management abilities to intercultural personnel and organizational dynamics;
- Ability to plan, organize, and prioritize multiple and simultaneous Human Resources related projects and programs in a changing environment.
Education and Certification:
- Master's degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or relevant social sciences is required.
- A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
- A minimum of 5 years of progressively responsible experience in human resources management is required;
- Experience in recruitment and selection and benefits administration is required;
- Experience in HR business partnering is required;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.), as well as spreadsheet and database packages, and experience in handling web-based management systems is required.
- Experience in the use of a modern web-based ERP system, preferably Oracle Cloud, is desirable.
- Regional and country level experience in Asia and the Pacific is desirable;
- Experience in supervising junior staff is desirable;
- Experience in applying artificial intelligence in HR administration is desirable.
Language Requirements:
- Fluency in English and Thai is required.
- Knowledge of the other UN official working language is an asset.
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
