Vice President - Commercial Operations

Key Responsibilities:

Commercial Operation

Commercial Financial Control

Ensure the OTB (Sales. COG, and payments) budget is effectively controlled and aligned with the approved budget at both individual location and group consolidation levels, maintaining financial

accountability and accuracy across all locations

Direct and oversee internal control implementation of accounting-related and financial-related data, budgets, financial analytic reports, and internal process compliance

Perform duties relating to accounting and financial data, budgets, and financial analytic reports

Oversee the preparation of forecasts, tax filings, financial, budget, auditing and other reports

Ensure that Group Commercial complies with financial and accounting regulations and standards and adhere to company policies and procedures

Master Data

Maintain article/product and supplier master data

Establish rule and manage data standardization

Enforce data governance frameworks

Train users on master data

Integrate master data with enterprise systems

Buying Operation (General Admin and ISO Compliance)

Manage documents that are related to buying operation such as purchase order, promotion

details, excise memo

Manage documents to be controlled according to the ISO system

Execute the buying administrative work

Prepare analytic reporting related to buying operation

Manage order replenishment follow-up

Oversee claim management center

Oversee the maintenance and care of office equipment/assets and office supplies, filling center, and other general administrative support

Work within the organization's ISO frameworks to ensure adherence to ISO standards

Work collaboratively with other teams, specifically ICT, COE to support continuous improvement

Carry out regular checks and assessments as scheduled

Give feedback based on audit and assessment outcomes

Create thorough reports on any findings, including good practice and any shortcomings

Identify root causes of any non- conformances and create improvement plans to ensure non-conformances are addressed and rectified.

Raise concerns or issues as appropriate and work with the relevant teams to resolve these

Keep up to date with legislation, regulations, and contract requirements

Be the point of contact for internal and external audits, preparing the teams, coordinating dates and availability, and communicating any relevant information.

Regulatory Affairs

Stay abreast of all applicable regulations and ensure that the company's policies and practices align with these requirements

Develop and implement regulatory strategies that align with business objectives, ensuring

product registrations, approvals, compliance, and all necessary permits and licenses for importing and selling are obtained and maintained

Serve as the primary point of contact with regulatory agencies, independently handling

submissions, responses to queries, and coordination of inspections or audits, ensuring all tasks are managed with full responsibility and expertise

Oversee the preparation and submission of dossier to registration and regulatory

documents and applications required for product approval

Check product formulation and ingredient to ensure regulatory compliance before registering products with regulatory agencies

Work relatively with external partners/vendors, group logistics, legal, etc. on FDA, OCPB labelling compliance

Qualifications:

- Bachelor's degree in Business, Merchandising, or a related field; MBA preferred.

- Minimum 10 years of experience in merchandising, with at least 5 years in a leadership role. Experience in budget control and OTB management required.

- Strong analytical and financial acumen.

- Proven ability to develop and execute merchandising strategies that drive results.

- Excellent leadership, communication, and interpersonal skills.

- Proficiency in merchandising software and data analysis tools.

- Ability to travel as needed for vendor meetings and trade shows.

- Strong negotiation skills and a results-oriented mindset.