Administrative Assistant

Weave Living is Asia-Pacific's leading living sector specialist, providing thoughtfully designed rental accommodation and community-focused living experiences. We are looking for a proactive and detail-oriented Administrative Assistant to support our finance, HR operations, and office Administration functions in Singapore.

This is an excellent opportunity for a highly organized individual who enjoys working across multiple business functions and contributing to the smooth day-to-day operations of a growing company.

Key Responsibilities

• Assist with the preparation and issuance of invoices.
• Support tenant billing processes and ensure timely and accurate invoicing.
• Monitor payment status and assist with accounts receivable tracking and follow-ups.
• Assist with vendor invoice processing and payment administration.
• Assist with posting job advertisements on recruitment platforms and company channels.
• Coordinate interview scheduling and candidate communications.
• Support onboarding activities, including document collection and employee orientation logistics.
• Maintain employee records and HR documentation in an organised and confidential manner.
• Assist with leave, probation, and employee information tracking.
• Support HR initiatives, employee engagement activities, and internal communications.
• Coordinate training registrations and learning administration when required.
• Manage office supplies inventory and coordinate purchasing of stationery and office necessities.
• Liaise with building management, vendors, and service providers for office maintenance matters.
• Coordinate meeting room bookings and office facilities arrangements.
• Organize company events, team gatherings, celebrations, and employee engagement activities.
• Support travel, accommodation, and logistics arrangements when required.
• Maintain office filing systems and administrative records.
• Ensure the office environment remains organized, welcoming, and operationally efficient.

Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Finance, Accounting, Human Resources, or related disciplines.
• 2-5 years of experience in an administrative, finance support, office administration, or HR coordination role.
• Fresh graduates with strong internship experience may also be considered.

Skills & Competencies

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Comfortable working with finance, HR, and administrative systems.
• Strong interpersonal and communication skills.
• Ability to multitask and work independently in a dynamic environment.
• Positive, proactive, and service-oriented mindset.

When applying, please indicate your availability (notice period) and your salary expectations.