Serve as the primary point of contact for all employees and management regarding administrative and HR-related support.
Perform daily clerical tasks including document handling, supply procurement, travel arrangements, expense reimbursements, and employee services.
Coordinate the onboarding process by preparing new employee kits (e.g., stationery, uniforms, ID cards, and etc.).
Monitor time attendance and overtime data via HRMS.
Maintain an organized filing system for confidential and critical company documents.
Collaborate closely with the HRBP Manager on various administrative and HR initiatives.
Support payroll processing and assist with ad-hoc HR projects as needed.
Carry out additional tasks as assigned by management.
Organize yearly and monthly events that promote staff engagement.
Procurement & Office Management
Prepare and manage Purchase Requisitions (PR) and Purchase Orders (PO).
Monitor and replenish office supplies regularly.
Source and evaluate new vendors to compare pricing and ensure cost-effectiveness.
Conduct regular checks of office assets and equipment.
Coordinate annual vendor performance evaluations.
Compliance & Quality Management
Ensure alignment with company policies and support initiatives related to quality management systems, workplace safety, and occupational health (e.g., ISO, OHSAS).
Contribute to the achievement of organizational goals regarding environmental, health, and safety
Qualifications
Bachelor's degree in any field.
At least 1–3 years of experience in HR or Procurement & Office Management.
Experienced with Microsoft Office and ERP system
Excellent interpersonal skills, strong attention to detail, team-oriented, and hands-on.
Attention to detail and accurancy
Ability to work well under pressure
Good command of English in both oral and written communication
