Industry Focus: Commercial construction, infrastructure projects, or large-scale developments requiring sophisticated document management systems and seamless stakeholder coordination through digital platforms.
Location: Rayong/Chonburi
Job Description:
Position Overview: Seeking an experienced Document Controller to establish and manage comprehensive document control systems using Procore and other digital platforms. Must demonstrate expertise in creating efficient workflows, maintaining document integrity, and ensuring seamless information flow across project stakeholders.
Key Responsibilities:
- Digital Platform Management - Configure, customize, and manage Procore document management system including folder structures, permissions, and workflow automation
- Workflow Development - Design and implement document workflows for submittals, RFIs, change orders, drawing revisions, and project correspondence using Procore's workflow tools
- Document Administration - Maintain master document registers, version control, and distribution logs ensuring all project stakeholders have access to current information
- Submittal Management - Process construction submittals through Procore including routing, tracking, approval workflows, and compliance verification
- Drawing Control - Manage design drawings, specifications, and revisions ensuring proper version control and distribution to field personnel and subcontractors
- RFI Coordination - Administer Request for Information processes using Procore's RFI tool, track response times, and ensure timely resolution
- Change Order Processing - Facilitate change order workflows including documentation, approvals, and cost tracking through integrated project management systems
- Quality Control - Establish quality assurance procedures for document accuracy, completeness, and compliance with project standards and client requirements
- Training & Support - Train project team members and subcontractors on Procore usage, document management procedures, and workflow processes
- Reporting & Analytics - Generate document management reports, workflow performance metrics, and project documentation status using Procore's reporting capabilities
- System Integration - Coordinate document management with other project platforms including BIM software, scheduling tools, and accounting systems
- Archive Management - Maintain project archives, ensure document retention compliance, and facilitate project closeout documentation
- Mobile Access Coordination - Ensure field personnel have mobile access to current documents through Procore's mobile applications
- Compliance Monitoring - Monitor document management compliance with contract requirements, regulatory standards, and company policies
Required Qualifications:
- Platform Experience – Minimum 4+ years document control experience with Procore or similar platforms (PlanGrid, Autodesk Construction Cloud, Aconex)
- Construction Knowledge - Fair understanding of construction documentation including drawings, specifications, submittals, and project correspondence
- Technical Skills - Proficiency in document management systems, cloud platforms, and integration with project management software
- Process Improvement - Experience optimizing document control processes and implementing efficiency improvements
- Training Abilities - Demonstrated ability to train teams and create user documentation for digital platforms
Preferred Qualifications:
- Procore certification or other construction technology platform certifications
- Experience with BIM coordination and model-based document management
- Knowledge of ISO 9001 quality management systems
- Advanced Excel skills and database management experience
- Experience with multiple document management platforms (Aconex, PlanGrid, SharePoint)
Technical Proficiencies:
- Procore project management suite (submittals, RFIs, drawings, correspondence)
- Document scanning, OCR, and digital archiving systems
- Microsoft Office Suite integration with construction platforms
- Cloud storage systems and permission management
- Mobile device management for field documentation access
- API integrations and data export/import procedures
Additional Responsibilities:
- Coordinate with legal and compliance teams for document retention requirements
- Manage external consultant and vendor access to project documentation
