Job Summary
The Administrative Officer provides comprehensive administrative, procurement, and basic accounting support to ensure efficient daily office operations. This role supports management and internal teams through effective coordination, documentation control, vendor liaison, and transactional support in ERP systems.
Job Description
Key Responsibilities
Administrative & Office Support
- Provide general administrative and clerical support, including filing, data entry, and document management
- Manage correspondence (emails, letters, phone calls) and handle internal and external inquiries professionally
- Maintain office records, databases, and filing systems (both physical and electronic)
Procurement, Inventory & Transaction Support
- Create Purchase Orders for consignment products (for Gross Profit / GP payment purposes only)
- Act as backup personnel for performing physical and system goods receipt transactions
Vendor, Invoice & Billing Coordination
- Serve as the focal point for receiving invoices and tax invoices from vendors
- Review completeness and accuracy of vendor documentation before forwarding to the Accounts Payable (AP) team
- Coordinate with vendors and internal teams to resolve invoice or documentation discrepancies
- Issue invoices for credit sales in accordance with company procedures and billing requirements
Other Duties
- Perform other administrative and operational support tasks as assigned by management
Key Qualification
Qualifications & Experience
- Diploma or Bachelor's degree in Business Administration, Accounting, or a related field (preferred)
- 13 years of experience in an administrative, procurement, or accounting support role
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using ERP systems for Goods Receipt and invoicing transactions is an advantage
Key Competencies
- Strong organizational and time-management skills
- High attention to detail and accuracy in documentation and transactions
- Effective communication and coordination skills
- Ability to multitask, prioritize, and work independently
- Confidentiality, integrity, and professionalism
- Teamwork and adaptability
Working Conditions
- Primarily based in store areas
- Regular presence in store office areas to support invoice placement from vendors, goods receipt, inventory documentation, and operational coordination
- Additional hours may be required during peak trading periods, promotions, stock-taking, and month-end closing activities
Diversity brings us closer to the communities we serve
Guided by our Purpose, we are creating, inspiring, and nurturing an inclusive culture that unlocks the power of diverse teams to drive Frasers Property forward. Our values drive everything we do, which are core to creating safe places where everyone belongs, is mutually respected and feels empowered to be authentic at work. Working collaboratively makes us progressively stronger and better as an organization, which helps our people to thrive each day.
