Executive Assistant

You will provide comprehensive administrative support to the Trading team, including managing travel arrangements, visa applications, expense reporting and office supplies. Additionally, the position involves providing high-level, confidential secretarial support to the Senior Corporate Executive (SCE) with approximately 20% of responsibilities focused on managing and providing household and personal support matters.

Main Duties and Responsibilities

• Provide support to the Heads of Department in the Trading Department with travel bookings on flight and accommodation for their business travels.
• Provide support in expense and calendar management
• Organise team bonding activities and Department events and gatherings for the Trading Department.
• Manage and maintain office supplies and inventories such as stationeries and office equipment for the Trading Department.
• Liaise with HR/Admin on feedback of office admin, furniture and fittings.
• Work alongside with the Personal Assistant to SCE, and serve as a backup in ensuring efficient and smooth functioning of the SCE's household matters.
• Perform administrative tasks and special assignments as assigned by the SCE.
• Handle any other ad hoc matters relating to the Trading Department.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills