Executive Assistant, Sales & Marketing (1 yr contract) - MNC

• Excellent opportunity to join a semiconductor MNC.
• 1 year contract with potential to extend or convert.

About Our Client

This organisation is a well-established leader in the industrial/manufacturing industry, recognised for its innovative solutions and robust market presence. With a strong focus on excellence, it operates on a global scale and values efficiency within its teams.

Job Description

Job OverviewThis role is responsible for delivering high-level executive and administrative support to senior stakeholders and the Sales & Marketing function. The position involves managing calendars, coordinating meetings, and preparing business materials. In addition, the role supports day-to-day operations through reporting, budget oversight, procurement activities, and asset tracking. The individual will also assist with sales leadership initiatives, travel arrangements, event coordination, and onboarding processes to ensure seamless and efficient departmental operations.Key ResponsibilitiesExecutive Support & Scheduling

• Oversee and prioritize the Vice President's schedule, including organizing meetings, resolving conflicts, and maximizing time efficiency
• Prepare meeting agendas and ensure all supporting materials are ready in advance

Administrative & Operational Support

• Develop and refine documents, presentations, and reports
• Consolidate and generate regular reports for stakeholders
• Support budget planning, expense tracking, and financial monitoring for the department
• Perform asset tracking and related administrative duties
• Act as a liaison between the team and internal audit stakeholders

Sales Leadership Coordination

• Provide operational support for leadership meetings such as QBRs, weekly updates, and strategy sessions
• Monitor action items, track deliverables, and follow up on commitments

Travel & Events Management

• Arrange travel bookings, prepare itineraries, and manage expense claims
• Ensure accuracy and smooth coordination of travel logistics
• Support the planning and execution of departmental events, both internal and external

Departmental Support (Sales & Marketing)

• Deliver comprehensive administrative and operational assistance to the Sales & Marketing team
• Manage procurement activities, including raising purchase requests/orders and tracking department spend
• Coordinate onboarding for new employees and support engagement initiatives (e.g., wellness activities)
• Organize meeting logistics, visitor arrangements, and event coordination, including room bookings and visa support where required

The Successful Applicant

A successful Executive Assistant, Sales and Marketing, should have:

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Proficiency in AI tools Co-Pilot etc is a plus
• Familiarity with budgeting, procurement processes (Purchase Requisitions/PO), and reporting is a plus
• Excellent organisational abilities and attention to detail.
• Capability to handle multiple tasks and meet deadlines under pressure.
• Experience working in a fast-paced industrial/manufacturing environment is advantageous.
• A proactive attitude and the ability to work independently.

What's on Offer

• 1-month completion bonus upon successful fulfilment of the contract.
• Opportunity to work in the industrial/manufacturing industry with a reputable MNC organisation.
• 1 year contract with potential for extension.

Contact

Li Xuan Lim (Lic No: R22107137/ EA no: 18C9065)

Quote job ref

JN-072026-7052953

Phone number

+65 6643 9729

Michael Page (Personnel) Pte Ltd | Registration No.201736642C