Job Description
We're looking for a proactive and highly organized Office & Business Support Administrator to support our growing team in Thailand and Laos.
You will work closely with the Regional Director and play a key role in building an efficient and well-structured local operation.
Responsibilities
Office & Administrative Operations
- Ensure smooth day-to-day office operations
- Handle procurement of office and team-related needs
- Maintain and update internal policies, procedures, and documentation
Business Development Support
- Provide administrative support to BDMs, including expense tracking and reporting
- Arrange travel logistics (flights, accommodation, transportation)
- Coordinate meetings, schedules, and internal communications
- Maintain accurate documentation and reports
- Support CRM updates and data management when required
Event & Marketing Coordination
- Support the planning and execution of business trips, partner meetings, and events
- Assist in organizing seminars, networking events, and expo participation
- Coordinate with vendors for merchandise, marketing materials, and event setups
- Liaise with venues and local agencies to ensure smooth execution
- Assist in setting up and managing local marketing tools/platforms
Recruitment & HR Support
- –Coordinate interview scheduling and candidate communication
- –Support onboarding processes and logistics
- –Maintain HR documentation and internal records
Regional & Team Support
- Provide administrative support to the Regional Director
- Facilitate coordination across teams (Sales, Marketing, HQ)
- Track tasks, timelines, and key priorities
- Support onboarding and integration of new team members
Communication & Ad-hoc Support
- Assist with translation and proofreading (English–Thai or other languages as needed)
- Support preparation of presentations and business materials
- Handle ad-hoc tasks and special projects as required
Requirements
- 2-4 years of experience in administrative, operations, or support roles, preferably in a dynamic business environment.
- Proven experience in supporting sales teams or business development functions will be considered a strong advantage.
- Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
- Demonstrated ability to work independently, take initiative, and maintain a high level of accountability.
- Strong communication skills in both English and Thai, with the ability to interact professionally across teams.
- Adaptable and comfortable working in a fast-paced, high-growth environment.
- Adaptable, culturally aware (especially within Southeast Asia), and able to maintain discretion and confidentiality while contributing positively in a team-oriented, fast-paced environment
Nice to have
- Proven experience in vendor management, sourcing, and negotiation, particularly for marketing materials, events, and external partnerships.
- Ability to coordinate events and logistics, manage basic budgeting and cost tracking, and handle contracts or documentation with accuracy and attention to detail.
Benefits
- Competitive and attractive compensation
- Proper rest time and sick leaves
- Funding for gym memberships, fostering a healthy work-life balance
- The office will be set up with on-site arrangement in Bangkok, Thailand
Interview Stages
- Interview with Recruiter (30 minutes)
- Interview with Hiring Manager (1 hour)
