Operations Coordinator - Freight forwarding and Logistics

Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets.

For over 40 years, we've connected people, places and possibilities - moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA.

We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.

Our scale and reach help businesses operate more efficiently across borders and supply chains – and our team of 1,500+ people brings diverse perspectives and shared ambition.

We're proud of our heritage and the platform it provides for people and businesses to grow. Be part of a company that gets things moving – and build a career that moves with it.

Ready to keep global shipments on track Join our operations team and take charge of the booking and documentation process that keeps international trade moving!

As part of our logistics coordination unit, you'll:

• Manage and release bookings after Customer Service hands over the job – keeping every shipment on schedule.
• Receive and review booking details, ensuring all carrier deadlines and closing times are met without a hitch.
• Handle Shipping Instructions (SI) and Commercial Invoices (CIPL) from shippers, preparing HBL, MBL, MAWB, and HAWB for smooth verification between shipper and destination agent.
• Stay ahead of deadlines by submitting VGM & SI before carrier cut-offs.
• Prepare and issue key financial documents — IV, DN, PV, or PLV — ensuring correct billing and timely follow-up.
• Coordinate pre-alerts to overseas offices with all necessary documentation before vessel arrival.
• Upload shipment files and close jobs seamlessly, ensuring full compliance and efficient recordkeeping.
  
  

• 1-3 years experience in freight forwarding, shipping agency, or logistics coordination, including booking releases, SI/VGM handling, and invoicing (IV/DN/PV).
• MS Office/Excel proficiency.
• Familiarity with shipping software.
• Strong deadline management.
• Knowledge of customs regulations.
• Excellent communication skills for shipper/agent coordination.
  
  

Why Mondiale VGL

• Be part of a dynamic and growing team in a global company with over 40 years of industry expertise
• Join a supportive, energetic environment where no two days are the same
• Build a career where your impact drives the future of the logistics and freight teams

If you're passionate about client service and ready to take your career to the next level, we'd love to hear from you! Apply now and be part of the team at Mondiale VGL.

We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed. We're committed to building an inclusive culture where everyone feels respected, supported, and able to thrive. With operations spanning the globe, we know we're better together when our team reflects the diversity of the communities and customers we work with every day.