Company Description
Royal Phuket Marina stands as Asia's leading waterfront destination on Phuket Island, renowned for its luxurious marina recognized with the prestigious 5 Gold Anchor award, the only one of its kind in Thailand. Since its establishment in 2004, the marina has evolved to become a hub of world-class amenities, including ultra-luxury villas, waterfront condominiums, a promenade with restaurants and bars, an independent conference center, and wellness facilities. Strategically located on Phuket's east coast, it offers excellent connectivity to key infrastructure such as the international airport, hospitals, schools, shopping malls.
Procurement Manager Job Description
Reports to: Commercial Director
Direct Reports: None
Department: Project Management
Role Purpose
The Procurement Manager is responsible for planning and managing the optimization of project procurement of materials, services, and inventory management. This includes supervising purchasing and warehousing activities, ensuring timely supply of products with the required specifications, monitoring storage conditions and capacity, and managing shipping operations. A library of contractors and suppliers to be developed and maintained updated and expanded upon regularly. The role ensures all activities align with company policies and procedures to meet project needs.
Key Responsibilities
Strategic & Managerial
- Execute endorsed plans and programs to achieve set goals.
- Ensure purchasing procedures align with company policies and supervise their implementation for effectiveness and efficiency.
- Monitor and supervise purchasing activities to ensure supplies meet specifications and best price quotations, in coordination with the Procurement Department.
- Liaise and coordinate with the Project Accountant for supplier agreements and payment release after confirming supply specifications.
- Coordinate with the Project QA/QC Manager to ensure purchased items comply with required specifications.
- Participate in updating purchasing policies and procedures to ensure smooth procurement activities as required by the head office.
- Prepare periodic reports on activities and achievements for submission to the project manager.
- Perform other duties as assigned by the project manager.
Technical & Operational
- Continuously monitor recorded quantities of received and released products to ensure records match physical counts; investigate discrepancies and adjust errors.
- Coordinate with suppliers to maintain effective relationships and ensure timely delivery.
- Coordinate with internal project sections to ensure requested materials are available as needed.
- Oversee timely placement of purchase orders to ensure timely delivery to concerned entities.
- Analyze purchasing requests and transactions, determine purchase methods, and direct requisition processing within set limits.
- Coordinate with departments to facilitate shipping and payment processes, resolve shipping problems, and arrange timely service and supply.
- Identify and establish key relationships with vendors, conduct negotiations for best prices and terms.
- Ensure compliance with purchasing and contracting policies and procedures.
- Monitor price trends and keep departments informed of changes in material markets or supplier trends.
- Develop plans to maintain appropriate inventory levels and work with suppliers to improve lead times and value-added services.
Required Qualifications
Education
- Minimum: B.A. in Business Administration or a related field
- Preferred: BSc. in Civil Engineering
Experience
- Minimum: 10 years of experience, with at least three years in a supervisory/manager position
Languages
- Native Thai, and Proficiency in written, read, and spoken English
Training
- Courses in supply chain management
- Courses in warehouse operations and capacity management
- Courses in managerial skills
- Advanced courses in negotiation skills
Knowledge
- Regulations, rules, and laws pertaining to contracts and purchasing
- Principles and methods of sourcing supplies, materials, and services
- Regional, overseas and international sourcing
- Purchasing and import procedures
- Supplier sourcing and contract management
- Professional knowledge in logistics
Skills and Abilities
- Ability to track detailed information
- Problem-solving complex issues
- Strong negotiation skills
- Planning and organizing
- Coordination and follow-up
- Analytical skills
- Strong written and oral communication
Communication Channels
Internal (Within the Organization)
- Coordinate with the construction section to identify procurement needs and schedules
- Liaise with Project Accountant, QA/QC Manager, Material Management Department, and other project sections
External (Outside the Organization)
- Communicate with suppliers for sourcing and price lists
- Communicate with clearing agents for imported goods
- Communicate with transportation and distribution companies for timely delivery
*Only shortlisted candidate will be contacted.
