Receptionist/Office Admin

Responsibilities:

・Office Maintenance: Ensure the office is clean, well-organized.

・Communication: Act as the primary point of contact for internal and external stakeholders, fostering effective communication and collaboration. Answer incoming phone calls and provide assistance as needed.

Facility Coordination: Coordinate with building facility teams, vendors, and service providers to address repair and maintenance needs. Maintain accurate records of parking spaces, permits, and usage for employees and visitors.

・Vendor Management: Source with vendors and service providers for various office-related services and products.

・Scheduling: Schedule meetings and appointments to enhance productivity and time management.

・Supply Management: Monitoring, ordering and replenishing office supplies, ensuring a steady inventory of essential items. Refill and maintain kitchen snacks.

・Global Team Support: Facilitate communication with overseas teams for on-site activities.

・Event Planning: Assist in the planning and execution of both on-site and off-site office events &meetings. Manage event logistics, including catering, materials, and presentation setups.

・Financial Management: Track expenses and maintain precise financial records. Collect and reconcile credit card transaction data, and finish payment process

・Catering Services: Handle daily catering services and collaborate with vendors to plan office lunch menus.

Other duties as assigned.

・As-hoc Requirement

Requirements:

・Must be fluent in Thai and English. Chinese is preferred, but not required.

・Exceptional internal and external customer service skills.

・Professional appearance and demeanor.

・Ability to work independently and collaboratively, with excellent written and verbal communication skills.

・Proficiency in Microsoft Office365 (Excel, Word, Outlook), Google Suite

・High School Diploma or BS/BA preferred.

・Experience in administrative functions or as a receptionist.

・Dress appropriately for a professional work environment.