Accounting & Finance Supervisor

Job Summary:

As an Accounting & Finance Supervisor, you will oversee day-to-day accounting and finance operations, ensuring accuracy, compliance, and timely reporting. This role requires a hands-on approach, balancing operational tasks with team leadership. In addition to standard financial oversight, you will be responsible for BOI compliance reporting, project cost validation, and system-level approvals for procurement and vendor management.

Major Accountabilities:

1. General Accounting & Team Supervision

• Supervise and coordinate daily accounting activities, including accounts payable, accounts receivable, payroll entries, and bank reconciliations.
• Review journal entries, vouchers, invoices, and payment requests for completeness, accuracy, and policy compliance.
• Monitor the aging of AR and AP, ensuring timely follow-up on outstanding items.
• Ensure all financial records are maintained in accordance with accounting standards and tax regulations.
• Support the preparation of monthly, quarterly, and annual financial statements.
• Oversee the preparation and submission of tax filings, government reports, and statutory compliance documents.
• Coordinate with auditors, prepare audit schedules, and ensure timely provision of required documents.
• Liaise with internal departments to clarify financial requirements and resolve discrepancies.
• Train, mentor, and monitor team members to ensure efficiency and adherence to processes.
• Recommend improvements to accounting workflows, documentation standards, and internal controls.

2. Project Cost Control & Fund Management

• Weekly Project Cost Review: Review weekly Approval for Project Cost entries to ensure they are recorded accurately according to the nature of expenses and aligned with the correct Chart of Accounts (COA).
• Disbursement Validation: Verify Approval for Project Cost documents and all supporting evidence to process company disbursements accurately.
• Advance Clearing: Review and approve Cash Advance Clearings before submission to the Finance Shared Service department.

3. BOI Compliance & Statutory Reporting

• BOI Project Progress: Prepare and submit the Project Progress Report for each promoted project to the Board of Investment (BOI) on a quarterly basis (4 times per year).
• BOI Annual Operations: Prepare and submit the Annual Operating Results Report to the BOI once a year.

4. System Administration & Procurement Approval

• Vendor Management: Verify documentation for new vendor requests and Approve new Vendor Codes within the accounting system.
• Purchase Authorization: Review Purchase Order (PO) requests and provide System Approval for POs in accordance with company authorization limits.

5. Generate Management Report

• Generate key management report in related to the project revenue & cost as well as the Project Percentage of Completion Report (POC)
• Gather and present company monthly P&L report

6. Asset Control

• Keep monitoring and conduct the supervision of company asset control biannually.

7. Compliance

• Being able to comply those Finance & Account as well as Procurement and Administration process with ISO standard.

Qualifications:

· Bachelor's degree in Accounting, Finance, or related field.

· Minimum 5 years of accounting or finance experience, with at least 1–2 years in a supervisory or lead role.

· Solid knowledge of accounting principles, financial reporting, and tax regulations.

· Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, Xero) and advanced Excel skills.

· Understanding of audit procedures and internal control frameworks.

· Strong leadership and team management abilities.

· Attention to detail and accuracy in reviewing financial data.

· Good problem-solving and decision-making skills.

· Effective communication and interpersonal skills.

· Ability to work under pressure and meet deadlines.

· Excellent organizational and coordination skills.

Strong communication skills for working with internal teams and vendors.

Expectations and Commitments

· Ensure the finance team delivers accurate and timely outputs.

· Maintain compliance with accounting standards, tax regulations, and company policies.

· Foster a collaborative and performance-driven team environment.

· Proactively identify and resolve operational issues in finance processes.

· Uphold confidentiality and integrity in handling financial data.

· Maintain a professional and service-oriented approach in all interactions.