Admin Assistant (Finance Support)

About the Role

A hands-on office role supporting our Thailand team. The core of the job is administration, finance support (payments and reimbursements), document processing, and meeting coordination. You will also provide limited support to HR and sales (roughly 10–20% of your time).

Salary: 25,000-30,000 THB per month (approx. 350,000-400,000 THB per year)

Address: 88/5 Moo.3, Tambol Bowin, Ampher Sriracha, Chonburi.

Job Responsibilities

Core (about 80–90% of the role)

1. Administration

• Handle day-to-day office administration and keep operations running smoothly.
• Publish and circulate internal documents on company processes and policies (HR, accounting, sales, marketing).
• Maintain filing systems, office supplies, and vendor/service contacts.

2. Finance Support (payments & reimbursements)

• Process supplier payments in the Kingdee (ERP) system and follow up on payment status.
• Check and process employee expense reimbursements; verify supporting documents.
• Collect, sort and submit invoices and tax documents to the external accounting firm.
• Handle cash withdrawal / petty cash and keep basic payment records.

3. Document Processing

• Prepare and process documents such as membership applications for clients, associations and partners.
• Ensure forms, contracts and supporting files are complete, accurate and filed on time.

4. Meeting Arrangement

• Arrange monthly meetings, sales meetings and service meetings (schedule, room, materials, attendees).
• Prepare meeting minutes and follow up on action items.

Supporting (about 10–20% of the role)

5. HR Support (light)

• Support attendance recording, employee onboarding / resignation / transfer procedures.
• Assist HQ with recruitment tasks: collecting resumes, scheduling interviews.
• Assist with welfare arrangements when needed.

6. Sales Support (light)

• Assist with exhibition and event logistics.
• Keep CRM records up to date; help prepare customer credit application documents.
• Support accounts receivable follow-up together with the sales team.

Qualifications

• Thai nationality, native Thai speaker; good command of English (spoken and written).
• Bachelor's degree or equivalent practical experience.
• 0-2 years of experience in administration, finance support, or sales assistant roles.
• Proficient in Microsoft Office, especially Excel; experience with ERP (Kingdee preferred) or CRM systems is an advantage.
• Detail-oriented, reliable and trustworthy when handling payments and documents.
• Good communication and coordination skills; comfortable working with both Thailand team and HQ.
• Basic data handling / reporting skills.
• Able to travel to China 1–2 times per year for business.
• Valid driving license is a plus.