Admin Executive

Job Responsibilities

• Answer and handle incoming phone calls and general enquiries.
• Provide administrative support for ongoing projects and daily office operations.
• Handle project documentation, filing, record keeping and project tracking.
• Prepare and compile quotations, tender submissions and other project-related documents.
• Liaise with clients, suppliers and site teams to ensure smooth communication and coordination.
• Ensure all project documents, reports and submissions are prepared accurately and submitted on time.
• Assist in preparing project presentations, reports and summaries when required.
• Coordinate and compile stationery and office supply requirements for both site and office use.
• Assist with HR and general administrative matters when required.
• Prepare, compile and organise supporting documents for progress payment submissions.
• Check, tally and organise invoices, delivery orders, quotations and other supporting documents.
• Prepare and raise Payment Request Forms with the required supporting documents.
• Maintain proper filing and records for purchasing, payments and project documentation.
• Provide general administrative support to Management and other departments when required.
• Perform other duties as assigned by Management.

Requirements

• Diploma or equivalent in Business Administration, Engineering or a related field.
• Minimum 2 years of experience in project administration, construction or a related industry preferred.
• Strong organisational skills with good attention to detail.
• Able to multitask and manage priorities effectively.
• Bilingual, with the ability to communicate effectively with site teams, clients and suppliers.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Able to work independently with minimal supervision.
• Responsible, organised and able to follow up on tasks promptly.