Administrative & Finance Officer

GVS Filtration Co., Ltd. is the Thailand branch of GVS S.p.A., a global leader in filtration solutions for the Life Sciences, Healthcare, Energy & Mobility and Safety markets. We are looking for an organised and proactive Administrative & Finance Officer to support our daily office operations, financial administration, reporting, order documentation and product deliveries. This role reports directly to the General Manager.

FINANCIAL ADMINISTRATION

- Prepare payment requests, reimbursements, receipts, invoices and expense records.

- Issue tax invoices and sales documents accurately and on time.

- Coordinate with the Accounting Department and external service providers.

- Support budget tracking, expense monitoring and financial reporting.

ADMINISTRATION AND REPORTING

- Prepare, review, file and maintain physical and digital documents.

- Enter and update company data and keep the filing system organised.

- Prepare financial, sales and administrative reports in Excel.

- Support management with schedules, meetings, presentations and general administration.

ORDERS AND DELIVERIES

- Prepare documents for customer orders and sample shipments.

- Pick and pack products and samples accurately.

- Arrange and track deliveries through Thailand Post and courier services.

- Keep complete records of all dispatched products and samples.

OFFICE, HR AND COORDINATION

- Coordinate with customers, suppliers, distributors and internal departments.

- Purchase and control office supplies, equipment and company assets.

- Coordinate office maintenance and external service providers.

- Maintain employee records, leave documents and basic HR documentation.

QUALIFICATIONS

- Bachelor's degree in Accounting, Finance, Business Administration or a related field.

- Experience in administration, accounting support or office management.

- Strong financial understanding and confidence working with figures.

- Good command of Microsoft Excel, including formulas, filters, tables and reporting. Good knowledge of Word and PowerPoint.

- Good Thai communication, writing and typing skills. Practical working-level English.

- Experience with tax invoices, order documentation or logistics coordination is preferred.

KEY COMPETENCIES

Accurate, detail-oriented and well organised. Responsible, reliable and able to keep information confidential. Able to prioritise tasks and meet deadlines. Strong communication and coordination skills. Proactive, flexible and comfortable working independently. Positive service mindset and able to work effectively with different teams.

HOW TO APPLY

Apply through LinkedIn, or send your CV to [Confidential Information] with the subject line Administrative & Finance Officer.

Workplace: GVS Filtration Co., Ltd., 88 The ParQ Building, 10th Floor, Unit 10E03, Ratchadapisek Road, Klongtoei, Bangkok 10110.