Chinese speaking Office Administrator and Coordinator

Job Title: Chinese speaking Office Administrator and Coordinator

Location: Rayong, Thailand

Employment Type: Full-time

Nationality Requirement: Must be legally eligible to work in Thailand (No visa sponsorship provided)

Language : Both Thai and Mandarin (must)

We are seeking a proactive and well-organized Office Administrator & Coordinator to support our daily operations in Rayong. This role is ideal for someone who is detail-oriented, people-friendly, and strong in communication, with the ability to coordinate between internal teams and external stakeholders.

The successful candidate will play a key role in office administration, coordination, and communication, ensuring smooth operations across the organization.

• Manage day-to-day office administrative tasks, including documentation, filing, and record keeping
• Coordinate office supplies, equipment, and facility-related matters
• Support logistics arrangements (meetings, travel, accommodation, etc.)
• Ensure office operations run efficiently and in compliance with internal processes

• Act as a coordination point between management, employees, vendors, and external partners
• Facilitate smooth communication across teams, especially in a multilingual environment
• Assist in scheduling meetings, preparing reports, and tracking action items
• Support cross-functional coordination for operational activities

• Maintain employee records and administrative documentation
• Support onboarding process for new hires (documentation, coordination, orientation)
• Assist with attendance tracking, leave records, and basic reporting
• Provide general administrative support to HR-related activities when required

• Communicate with external parties such as vendors, service providers, and partners
• Support coordination with local authorities or service agencies when required
• Ensure proper documentation and follow-up on administrative matters

• Fluent in Mandarin and Thai (both written and spoken) – mandatory
• Basic proficiency in English for business communication
• 0–3 years of experience in administration, coordination, or HR support (fresh graduates are welcome)
• Strong organizational and multitasking skills
• Good interpersonal and communication skills
• Able to work independently and in a fast-paced environment
• Must be eligible to work in Thailand (no visa sponsorship provided)

• Experience in office administration or coordination roles
• Comfortable working in a multicultural and multilingual environment
• Proactive, responsible, and detail-oriented