Company Secretary and Admin Officer -Thai Only

Company Secretarial Duties

• Organize and coordinate Board of Directors and Shareholders meetings, including preparing agendas, notices, and minutes
• Ensure compliance with the Public Limited Companies Act, Securities and Exchange Commission (SEC) regulations, and other relevant corporate laws
• Maintain and update statutory registers, records, and corporate documents (e.g., shareholder registers, director registers, company seal)
• Liaise with the Department of Business Development (DBD), SEC, and Stock Exchange of Thailand (SET), where applicable
• Prepare and file required statutory documents, annual reports, and disclosures within regulatory deadlines
• Advise the Board and management on corporate governance best practices and legal/regulatory changes
• Maintain confidentiality of sensitive corporate information

Administrative Duties

• Oversee general office administration, including facilities management, procurement, and vendor coordination
• Manage document control systems, filing, and records retention
• Coordinate travel arrangements, scheduling, and logistics for executives and departments
• Support HR-related administrative tasks (e.g., onboarding coordination, office policies)
• Manage office supplies, equipment, and administrative budgets
• Assist in organizing company events, meetings, and internal communications
• Prepare correspondence, reports, and presentations as required

Compliance & Coordination

• Coordinate with external legal counsel, auditors, and regulatory bodies as needed
• Support due diligence processes for corporate transactions (e.g., mergers, capital increases)
• Ensure company policies align with applicable laws and industry regulations
• Monitor changes in relevant legislation and update internal stakeholders accordingly