Corporate Affairs Specialist

We are looking for an organized and detail-oriented Corporate Affairs Specialist (1-year contract) to provide administrative, governance, and coordination support to AstraZeneca Thailand's Corporate Affairs team.

This role focuses on keeping day-to-day operations running smoothly, maintaining accurate documentation, and ensuring activities follow established processes and approval requirements.

Key Responsibilities

Communications and activity support

* Support leadership communications, townhalls, and company events.

* Coordinate content reviews, approvals, and communication governance processes.

* Support the planning and delivery of external stakeholder meetings, events, and partnership activities.

* Coordinate project timelines, logistics, materials, and follow-up actions with internal teams and external partners.

* Work with colleagues across functions to deliver Corporate Affairs initiatives that reflect AstraZeneca's purpose and values.

* Assist with invitations, participant registration, materials, and post-event documentation.

Administrative and Operational Support

* Coordinate meetings, schedules, event pre and post event process and logistics, and team activities.

* Prepare meeting materials, record minutes, and follow up on assigned actions.

* Maintain organized records, stakeholder contact lists, and project documentation.

* Support routine reporting, presentation preparation, and document formatting.

Governance and Process Coordination

* Support vendor onboarding, procurement, purchase orders, payment coordination, and budget tracking.

* Maintain project documentation and coordinate required compliance reviews and approvals.

* Track required reviews and approvals to help ensure activities proceed in accordance with company policies.

* Check documentation for completeness and coordinate missing information with relevant colleagues.

* Maintain approval records, process checklists, and activity trackers to support traceability and audit readiness.

* Monitor deadlines, follow up on outstanding actions, and flag delays or process gaps to the team.

* Handle confidential information responsibly and maintain accurate records.

Procurement and Budget Administration

* Support vendor registration, onboarding, and required due diligence processes.

* Coordinate purchase requisitions, purchase orders, contracts, invoices, and payment follow-up with relevant functions.

* Maintain expenditure trackers and assist with budget monitoring and reconciliation.

* Liaise with Procurement, Finance, vendors, and internal colleagues to resolve routine documentation and processing issues.

Qualifications and Experience

* Bachelor's degree in Business Administration, Communications, Public Relations, or a related field.

* At least 2 year of experience in PR, Communication, administration, team coordination, project support, or a related role.

* Strong organizational skills, attention to detail, and proactive & consistent follow-through.

* Ability to follow established procedures, maintain accurate records, and manage multiple deadlines.

* Good written and verbal communication skills in Thai and English.

* Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, Outlook and AI.

* A responsible, service-minded attitude and willingness to learn and work collaboratively.

* Experience with procurement, invoice processing, budget tracking, or approval workflows is an advantage.

* Experience in a multinational or regulated business environment is beneficial but not essential.

Employment arrangement: Employed through Adecco and assigned to support AstraZeneca Thailand (1-year contract)