Executive Administrator Fraser Suites Bangkok, Thailand

Job Summary

Fraser Suites Bangkok in Thailand is slated to open in 2026. The Executive Administrator provides high-level administrative and secretarial support to the General Manager to ensure the efficient operation of the Executive Office. This role is responsible for managing schedules, correspondence, meetings, reports, and confidential matters while supporting communication and coordination across departments within the property.

The ideal candidate is highly organized, detail-oriented, discreet, and capable of handling multiple priorities in a fast-paced hospitality environment

Responsibilitie

Administrative Support

• Provide comprehensive secretarial and administrative support to the General Manager.
• Manage the General Manager's calendar, appointments, meetings, and travel arrangements.
• Prepare, organize, and maintain correspondence, reports, presentations, and filing systems.
• Screen phone calls, emails, and visitors in a professional and efficient manner.
• Coordinate internal and external communications on behalf of the General Manager.

Meeting & Coordination

• Organize and coordinate executive meetings, departmental meetings, and management briefings
• Prepare meeting agendas, minutes, and follow-up action items.
• Track and monitor deadlines, projects, and management directives.
• Liaise with department heads to ensure timely submission of reports and operational updates.

Communication & Confidentiality

• Handle confidential information with a high level of professionalism and discretion.
• Draft letters, memos, announcements, and other business communications.
• Serve as a communication link between the Executive Office and internal/external stakeholders.
• Support guest relations matters and VIP arrangements as required.

Office Administration

• Maintain office supplies, records, and administrative systems within the Executive Office.
• Ensure proper document management and record retention practices.
• Assist with preparation of budgets, reports, and presentations when required.
• Support coordination of company events, visits, and executive functions.

Operational Support

• Assist the General Manager in monitoring operational matters and following up on departmental action plans.
• Coordinate audits, inspections, and compliance documentation as required.
• Support emergency communication and operational coordination when necessary.

Requirements

• Diploma or Degree in Business Administration, Hospitality Management, or related field.
• Minimum 3–5 years of experience in an executive secretarial or administrative role, preferably within hospitality, hotels, or serviced apartments.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Professional appearance and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and time management skills.