Executive Assistant to Management Team

Position Purpose

Get ready to Own professionalization as Executive Assistant to Management Team at Nutreco, an SHV company. As global leaders in animal nutrition and aquafeed, our shared purpose of Feeding the Future is making a positive global impact for generations to come. Join us in this transformational role and Own your playbook, Own your impact and Own your career growth.

The Executive Assistant provides comprehensive administrative, organizational, and coordination support to the Management Team. The role is responsible for ensuring effective calendar management, travel coordination, meeting administration, communication support, and executive assistance to maximize leadership effectiveness and operational efficiency.

In addition, the role provides logistical and administrative support to the Regional Leadership Team (RLT), including the coordination of bi-monthly leadership meetings, travel arrangements, and related activities for regional functional leaders across the region.

The position requires a high degree of professionalism, discretion, confidentiality, and the ability to work effectively with senior stakeholders across multiple countries and functions.

Key Responsibilities

Executive Support to Management Team

• Provide proactive administrative support to two Managing Directors and the Finance Director.
• Manage complex calendars, appointments, meetings, and schedules to optimize leadership time and priorities.
• Coordinate domestic and international business travel arrangements, including flights, accommodations, transportation, visas (where applicable), and travel itineraries.
• Prepare and organize meeting materials and supporting documents for management meetings and business reviews.
• Provide personal administrative support to MT on expense claims on a timely basis.

Regional Leadership Team Coordination

• Coordinate logistics and administration for Regional Leadership Team meetings held every two months.
• Arrange meeting venues, accommodation, transportation, meals, and related event logistics for regional participants.
• Prepare agendas, meeting packs, consolidate presentations, and supporting documentation in collaboration with meeting sponsors.
• Serve as the central point of contact for regional functional leaders regarding meeting arrangements and administrative support.
• Support regional workshops, leadership events, and strategic meetings as required.

Regional Meeting and Event Management

• Organize management meetings, leadership workshops, town halls, and assigned business events.
• Coordinate meeting schedules involving multiple stakeholders across countries and time zones.
• Ensure meeting facilities, technology, and catering arrangements are in place.
• Follow up on agreed actions and provide status updates where required.

Administrative and Project Support

• Provide administrative support for management and regional initiatives, projects, and business activities.
• Coordinate purchase requests, vendor interactions, and invoice processing related to executive and leadership activities when required.
• Support special projects and assignments as delegated by the Management Team.
• Act as a key administrative contact and liaison between leadership teams, employees, and external stakeholders.

Key Competencies

• Strong organizational and planning skills.
• Excellent communication and interpersonal skills.
• High level of discretion and confidentiality.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Teams.
• Experience coordinating meetings and travel across multiple countries and time zones.
• Ability to work independently and proactively in a fast-paced international environment.

Internal Stakeholders

• Managing Directors
• Finance Director
• Human Resources Director
• Regional Leadership Team Members
• Country Leadership Teams
• Functional Leaders
• Employees across the region

External Stakeholders

• Travel agencies
• Hotels and transportation providers
• Event venues
• Vendors and service providers
• External business partners

How and why to find out more

We can offer you a meaningful career where you'll take pride in the role you play every day in Feeding the Future. If you are interested in joining us, get ready to Own your progress, your potential, and your career. We aim to review all applications within five business days and will get back to you as soon as possible.

#OwnIt