Executive Assistant

About Us: V Yachts Asia is the exclusive dealer for prestigious Italian luxury brands Ferretti Yachts, Riva, and Pershing in Thailand. Together with Alpha Revati Yachting, we deliver world-class yacht sales, charter experiences, and comprehensive maritime lifestyle services across Thailand.

Role Overview: We are seeking an energetic, highly resilient, and fast-learning Executive Assistant to provide dedicated support to up to three members of our executive management team. This role is tailored for a friendly, articulate problem-solver who excels at core administrative duties and digital workflows (Google Workspace, CRM & Generative AI). The ideal candidate remains composed under pressure, adapts quickly to unpredictable situations, and acts as a flawless ambassador for our luxury brand.

What We Offer

• Rare & Exclusive Industry Exposure: Work closely with top global ultra luxury yachting brands, high-net-worth clients with niche experience.
• Entrepreneurial & Business Insights: Gain direct front-row exposure to executive decision-making, fast-growth business strategy, and luxury market operations that build real entrepreneurial acumen.
• Rapid Skill Acquisition & Growth: Fast-track your career with cross-functional experience across operations, executive diplomacy, tech-driven workflows, and crisis management, opening up tremendous internal growth opportunities.
• Performance Bonus: Financial incentives tied directly to high reliability, initiative, and company performance.
• Health & Medical Coverage: Comprehensive group medical and health insurance benefits.

Key Responsibilities:

• Executive Coordination & Scheduling: Manage complex, fluid calendars across up to 3 management leaders (1 primary and up to 2 secondary). Prioritize conflicting requests, resolve calendar conflicts, and handle time-sensitive correspondence.
• Agile Problem Solving: Serve as the first line of engagement between team and management. Resolve high-friction situations and pivot quickly under tight deadlines with minimal oversight.
• Stakeholder & Relationship Management: Act as a warm, approachable, and diplomatic point of contact. Build and sustain strong relationships with internal teams, foreign shipyard partners, vendors, and VIP clients.
• Admin & Document Control: Handle daily paperwork, expense reports, confidential filings, and general office administration. Draft, format, and polish bilingual (Thai/English) official correspondence, meeting summaries, and presentations with high accuracy.
• Travel & Flexible Schedule Execution: Arrange comprehensive domestic and international travel itineraries. Accompany leadership on periodic business trips (including Phuket/Pattaya/international) and maintain schedule flexibility to address off-hours, time-sensitive issues for urgent matters.
• Digital Operations (Google Workspace, CRM & AI): Organize and maintain digital workflows across the Google Workspace Platform (Drive, Docs, Sheets, Slides, Calendar), keep CRM records accurate and updated, and leverage AI tools to drive business efficiency.

Requirements & Qualifications:

• Experience: Minimum 2 years of solid experience as an Executive Assistant, Personal Assistant, or in a related area. Experience in luxury goods, hospitality, aviation, or multinational firms is a strong advantage.
• Education: Bachelor's degree in a related field.
• Language & Interpersonal Abilities: Good to fluent command of written and spoken English. Fluent in Thai. Exceptionally approachable, and relationship-driven with high emotional intelligence (EQ) and absolute discretion with confidential information.
• Flexibility & Agility: Willing and able to travel periodically, work flexible hours in hybrid environment, and multitask effectively in a fast-paced environment.
• Technical rigor: Strong proficiency in Google Workspace and CRM tools, alongside an openness to utilizing AI. Demonstrated skill in managing rigorous paperwork and filing systems.
• Proactive Mindset & Independence: Proactive mindset with the ability to multitask effectively under minimal supervision.
• Interpersonal Tact & Discretion: Strong interpersonal tact, high emotional intelligence (EQ), Strong analytical & logical thinking, and absolute discretion with confidential information.
• Nationality: Thai