GA & Admin Supervisor (English/Japanese speaking)

GA & Administration Supervisor (English and/or Japanese speaking)

Location: Bang Bo, Samut Prakan, Thailand

Industry: Medical Device Manufacturing

Reporting To: HR & GA Manager

Subordinates:
- Outsourced Service Personnel (as applicable)

Work Schedule: 5 Working days

About the Company

Our client is a well-established international manufacturer operating in a highly regulated production environment. The company specializes in quality-driven manufacturing processes and maintains global standards for safety, compliance, and operational excellence.

Position Overview

The GA & Administration Supervisor is responsible for overseeing general administration, facility operations, employee welfare programs, corporate compliance activities, executive support, and office management functions. This position plays a critical role in ensuring smooth daily operations across office and factory facilities while maintaining compliance with regulatory and company standards.

Key Responsibilities

Office & Facility Management

• Oversee office buildings, factory facilities, and common areas to maintain cleanliness, safety, and operational efficiency.

• Supervise utilities and facility systems including electricity, water supply, HVAC systems, access control, security systems, and maintenance activities.

• Ensure compliance with cleanroom access and cleanliness standards in accordance with ISO 13485 requirements.

• Coordinate workplace safety, health, and environmental programs.

Procurement & Asset Management

• Manage indirect procurement activities for non-production goods and services.

• Process purchase orders based on approved requirements and quotations.

• Coordinate goods receipt and invoice verification processes with requesting departments.

• Maintain company asset records, conduct periodic asset counts, and coordinate maintenance schedules.

Corporate Compliance & Documentation

• Maintain corporate legal and regulatory documents, licenses, registrations, and contracts.

• Coordinate contract reviews with legal advisors and headquarters stakeholders.

• Manage vendor agreements, service contracts, facility leases, and NDAs.

• Ensure compliance with PDPA and internal data privacy regulations.

Employee Welfare & Administration

• Oversee employee welfare programs including transportation, uniforms, cafeteria services, and employee engagement activities.

• Coordinate health insurance, accident insurance, social security registrations, and annual medical checkups.

• Support employee-related administrative services and general workplace programs.

Executive Support

• Provide administrative and secretarial support to senior executives.

• Coordinate executive schedules, meetings, agendas, and minutes.

• Manage domestic and international travel arrangements.

• Support expatriate administration, including housing and transportation coordination.

Corporate Reporting & Events

• Prepare administrative and operational reports for management and regional headquarters.

• Coordinate company events, seminars, CSR activities, and employee engagement initiatives.

• Liaise with government authorities, service providers, and external stakeholders.

Quality, Safety & ISO Support

• Assist in preparing SOPs, work instructions, and compliance documentation.

• Support quality management initiatives and ISO 13485 compliance activities.

• Promote adherence to EHS requirements within the workplace.

Requirements

• Bachelor's degree in a related field.
• 3-5 years of experience in General Affairs, Administration, Facilities Management, or Corporate Services within a manufacturing or industrial environment.
• Experience in medical device, pharmaceutical, cleanroom, or highly regulated manufacturing environments is highly preferred.
• Strong knowledge of facility management, office administration, and corporate support functions.
• Familiarity with indirect procurement, vendor management, asset control, and contract administration.
• Working knowledge of Thai Labor Law, PDPA, and EHS regulations.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Experience using ERP systems and/or Document Management Systems (DMS) is an advantage.
• Good command of English, both written and spoken. (Japanese language skills would be an advantage.)
• Excellent problem-solving skills with strong attention to detail.
• Able to coordinate effectively with internal stakeholders, external vendors, and government authorities.
• Proactive, service-minded, and capable of working independently in a fast-paced environment.