HR & Admin Executive

Job Summary:

We are looking for a reliable and organised Part-Time HR & Admin Executive to support the company's day-to-day human resources and administrative functions. The role will involve maintaining supplier invoices, assisting with recruitment and on / offboarding, coordinating HR-related matters, and providing general administrative support to ensure smooth office operations.

Key Responsibilities

Administration - routine

• Handle general office administration and day-to-day coordination.

• Manage filing, documentation, and record-keeping of supplier invoices.

• Assist with office supplies, building management and vendor coordination including cleaning and IT vendor, and administrative purchases.

• Coordinate meetings, appointments, and internal communications when required.

• Liaise with external service providers and government or regulatory bodies when required.

• Review and verify all staff expense claims for accuracy and policy compliance (e.g., transport, medical, and project-related reimbursements).

• Provide general administrative support to management and other departments.

Human Resources

• Maintain and update employee records, personal files, and HR documentation.

• Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding.

• Prepare employment-related documents, letters, and HR correspondence.

• Assist with attendance, leave, and employee records.

• Assist in coordinating employee benefits, insurance, and other HR matters.

• Support employee engagement activities and internal HR initiatives.

• Ensure HR policies and procedures are properly maintained and communicated.

• Maintain confidentiality of employee and company information.

• Update various survey related to Employees

Travel & Hospitality Coordination

• Travel Booking: Research and book cost-effective flight tickets and transport options for staff or guest speakers, ensuring adherence to the organisation's travel policy.

• Accommodation: Manage hotel reservations and stay arrangements, ensuring proximity to event sites or meeting venues.

• Itinerary Management: Prepare clear travel itineraries, including check-in times, transport links, and local contact information.

Requirements

• Diploma or degree in Human Resources, Business Administration, or a related field preferred.

• Previous experience in HR and/or administration is an advantage.

• Good organisational and time-management skills.

• Strong attention to detail and ability to maintain accurate records.

• Good written and verbal communication skills.

• Proficient in Microsoft Office

• Able to work independently and manage multiple tasks.

• Mature, responsible, discreet, and trustworthy when handling confidential information.