Job Description

Job Responsibilities

Manage and oversee the full spectrum of HR functions, including recruitment, onboarding, compensation and benefits, performance management, employee relations, training and development, and offboarding.
Develop, review and implement HR policies, procedures and practices in accordance with Company requirements and prevailing Singapore employment legislation.
Provide HR advice and support to Management, Heads of Department and Project Managers on manpower and employee-related matters.
Ensure HR operations are carried out efficiently, consistently and in accordance with Company policies.

Work closely with Management, Project and Operations teams to understand current and upcoming manpower requirements.
Plan and manage recruitment to ensure timely deployment of suitable manpower for projects and operations.
Manage recruitment across various levels, including management, engineers, supervisors, safety personnel, administrative staff, drivers, skilled workers and general workers.
Monitor manpower strength, vacancies, turnover and recruitment status and provide regular updates to Management.
Develop and maintain appropriate recruitment channels and manpower pipelines to support new and ongoing projects.
Monitor manpower costs and recommend practical measures to optimise workforce utilisation and recruitment costs.

Oversee the application, renewal, cancellation and administration of Work Permits, S Passes, Employment Passes and other applicable work passes.
Monitor foreign worker quota, levy requirements and work-pass expiry dates to ensure sufficient manpower availability and regulatory compliance.
Coordinate workers arrival, onboarding, medical examinations, insurance, security bond, accommodation and deployment requirements.
Maintain accurate and updated foreign manpower records.
Ensure compliance with MOM requirements relating to employment, salary, accommodation and other applicable foreign manpower obligations.

Manage employee relations matters, including grievances, misconduct, disciplinary cases, attendance and workplace issues.
Guide supervisors and managers in handling employee performance and disciplinary matters appropriately.
Manage the Company's performance appraisal process and ensure assessments are supported by appropriate performance records and evidence.
Work with department heads to establish practical and measurable KPIs aligned with departmental and Company objectives.
Manage probation reviews, confirmations, promotions, salary adjustments, transfers and other employment changes.
Support Management in employee retention, succession planning and workforce development.

Oversee monthly payroll preparation and ensure salaries, allowances, overtime, deductions and statutory contributions are accurately administered.
Review employee compensation and benefits to ensure internal consistency and market competitiveness.
Monitor manpower costs, overtime, allowances and other employee-related expenses.
Ensure compliance with CPF, SDL, FWL and other applicable statutory requirements.

Identify training and competency requirements in consultation with department and project heads.
Coordinate mandatory and job-related training, including construction and workplace safety training requirements.
Maintain training, certification and competency records and monitor expiry dates where applicable.
Manage Company-sponsored training arrangements and training bonds where required.
Monitor training effectiveness and support employee competency development and career progression.

Work closely with Project, Operations and Safety teams on workforce deployment and manpower requirements across project sites.
Maintain proper employee and worker records, including qualifications, certifications, training and deployment information.
Coordinate workforce matters relating to site transfers, project mobilisation and demobilisation.
Support the management of worker accommodation and welfare matters in coordination with the relevant operational personnel.
Assist Management in resolving manpower issues that may affect project operations or productivity.

Ensure HR practices comply with the Employment Act, Employment of Foreign Manpower Act and other applicable Singapore employment requirements.
Keep abreast of changes to manpower regulations and advise Management on their operational impact.
Maintain proper HR documentation and employee records for internal, statutory and audit requirements.
Review employment contracts, HR letters, policies and procedures to ensure consistency and compliance.
Support internal and external audits involving HR and manpower matters.

Lead and support HR digitalisation and process improvement initiatives.
Ensure effective implementation and day-to-day utilisation of the Company's HR/ERP systems.
Review existing HR processes and identify opportunities to reduce manual work, duplication and administrative costs.
Ensure employee data and HR records in the system are accurate and updated.
Develop useful HR reports and dashboards covering manpower, recruitment, turnover, attendance, training, manpower costs and other key HR indicators.

Lead, supervise and develop the HR team and ensure clear allocation of responsibilities.
Establish appropriate service standards and KPIs for the HR function.
Prepare manpower and HR reports for Management review.
Analyse HR trends and provide recommendations on manpower planning, retention, productivity and cost management.
Participate in Company-wide initiatives and undertake other HR-related responsibilities assigned by Management.

Degree or Diploma in Human Resource Management, Business Administration or a related discipline.
Minimum 7-10 years of relevant HR experience, preferably with at least 3 years in a supervisory or managerial role.
Prior HR experience in the construction, civil engineering, infrastructure or related industry in Singapore is strongly preferred.
Good knowledge of the Employment Act, Employment of Foreign Manpower Act, MOM regulations and Singapore employment practices.
Hands-on experience managing Work Permits, S Passes, Employment Passes, foreign worker quota and levy matters.
Experience in recruitment and manpower planning for construction/project-based operations.
Familiar with payroll, compensation and benefits, performance management, employee relations and training administration.
Experience handling both local employees and foreign workers in a diverse workforce.
Strong interpersonal, communication and problem-solving skills.
Able to handle sensitive and confidential employee matters professionally.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
Proficient in Microsoft Office and HRIS/ERP systems.
Able to work independently while collaborating effectively with Management, Project, Operations, Safety and other departments.