Job Overview
The HR Officer is responsible for supporting day-to-day human resources operations, ensuring smooth execution of HR processes and alignment with company policies.
This role covers key HR functions including recruitment coordination, employee lifecycle management, HR administration, and employee support. The position plays an important role in maintaining accurate HR records, supporting payroll processes, and ensuring a positive employee experience.
The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment while coordinating with multiple stakeholders.
Key Responsibilities
1. Recruitment & Talent Coordination
- Support recruitment activities, including job posting, candidate sourcing, interview coordination, and communication with candidates
- Screen resumes and assist in initial candidate shortlisting
- Coordinate interview schedules with hiring managers and candidates
- Maintain candidate databases and recruitment tracking records
2. HR Operations & Administration
- Manage employee lifecycle processes, including onboarding, probation tracking, confirmation, and offboarding
- Maintain and update employee records in HR systems and ensure data accuracy
- Prepare employment-related documents (e.g., contracts, letters, certificates)
- Support payroll processes by coordinating attendance, OT, and allowance data
3. Employee Support & Relations
- Act as the first point of contact for employee inquiries related to HR policies and processes
- Support employee engagement activities and internal communication
- Assist in handling basic employee relations issues and escalate when necessary
4. HR Reporting & Compliance
- Prepare routine HR reports (e.g., headcount, attendance, recruitment status)
- Ensure compliance with company policies and basic labor law requirements
- Maintain proper documentation for audit and internal control purposes
5. HR Projects & Support
- Assist in HR initiatives and cross-functional projects as assigned
- Support improvements in HR processes and systems
Qualifications
Education & Experience
- Bachelor's degree in Human Resources, Business Administration, or related field
- 1–3 years of experience in HR or administrative roles
- Fresh graduates with strong potential and internship experience in HR are welcome
Skills & Competencies
- Strong organizational and coordination skills
- Good attention to detail and accuracy
- Strong communication and interpersonal skills
- Ability to manage multiple tasks and meet deadlines
- Proactive attitude with willingness to learn
Technical Skills
- Proficiency in Microsoft Office, especially Excel
- Familiarity with HR systems or recruitment tools is an advantage
Additional Requirements
- Ability to work in a fast-paced and dynamic environment
- Good English communication skills (preferred)
- Strong sense of responsibility and accountability
