Nova Sales Assistant

Nova Contemporary is seeking a Sales Assistant to join our team in Bangkok.

Primary Focus

Support the Founder and gallery team with daily scheduling, sales administration, client relations and artwork coordination. The role requires strong organisational skills, initiative and discretion when handling confidential client and gallery information.

Founder & Executive Support

● Manage the Founder's professional calendar, meetings, appointments, travel arrangements and daily priorities.

● Maintain task lists, reminders and follow-up schedules, ensuring timely action.

● Prepare materials for meetings and assist with professional correspondence and administrative tasks.

● Anticipate the Founder's needs, scheduling conflicts and administrative requirements.

Sales Support & Client Relations

● Assist with client enquiries, correspondence and follow-up on behalf of the Founder.

● Prepare sales PDFs, fact sheets, price lists, artwork selections, proposals and Artlogic Private Views.

● Send approved materials to clients and coordinate appointments, viewings and reservations.

● Welcome visitors, conduct gallery tours and present artworks to clients in the Founder's absence.

● Maintain client records, track outstanding client decisions and keep the Founder informed of significant enquiries and follow-up.

● Assist with artist, collector and market research as required.

Artwork & Commercial Administration

● Maintain accurate artwork records in Artlogic, including availability, reservations and approved sales-status changes.

● Prepare artwork lists, exhibition and fair worklists, consignment records and related documentation.

● Assist with preparing contracts, consignment and loan agreements for review and approval.

● Communicate confirmed sales and relevant information to Finance & Administration.

● Maintain organised digital records of sales and artwork documentation.Exhibition & Art Fair Support

● Assist with exhibition and art fair documentation, applications, artwork lists and sales materials.

● Track deadlines and coordinate administrative requirements with relevant

Qualifications & Personal Attributes

● Fluency in Thai and English, both written and spoken.

● Academic background in Art History, Fine Arts, Arts Management or a related field is highly preferred.

● Previous gallery, arts organisation or relevant administrative experience is an advantage.

● Exceptional discretion, professionalism and confidentiality are essential, particularly when handling sensitive client and commercial information.

● Highly organised, detail-oriented, proactive and reliable, with strong communication skills.

● Strong team player with a collaborative and supportive approach to working with colleagues.

● Maintains a polished, professional appearance and manner appropriate for a client-facing gallery environment.

● Willing and available to travel domestically and internationally as required.

● Highly responsive and reliable, with flexibility to attend to time-sensitive matters outside regular working hours when necessary.

● Proficiency in Google Workspace is required. Familiarity with Artlogic or other CRM systems is highly preferred.

● Genuine interest in contemporary art and the gallery's programme.