Personal Assistant

(2-year fixed-term contract with the possibility of extension or conversion to a permanent position)

• Manage schedules and business appointments for Top Management. Organize meetings, prepare agendas, take comprehensive minutes, and follow up on action items with relevant business units.
• Consolidate data from various departments to develop management dashboards, executive summaries, and routine business reports. Analyze complex proposals to provide data-driven insights.
• Screen, prioritize, and verify all incoming/outgoing documents for executive approval. Handle business correspondence (emails, letters, memos) and maintain document control systems.
• Monitor company KPIs, project milestones, and action items across business units, providing regular updates on progress and potential risks.
• Serve as the primary liaison between Top Management, internal departments, and external organizations. Provide professional hospitality and facilitation for visitors.
• Arrange comprehensive domestic and international travel logistics (flights, accommodation, visas, and transportation).

Qualifications

• Bachelor's degree in Business Administration, Data Analytics, Economics, Finance, Secretarial, or related fields.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or Business Analyst supporting corporate executives.

Skills & Competencies

• English: Good command (TOEIC 650+ preferred).
• Strong data-driven mindset with the ability to translate complex data into executive summaries.
• Proficient in MS Office. Experience with data visualization tools (Power BI / Tableau) is highly preferred.
• Excellent communication, negotiation, and project-tracking skills. High emotional intelligence, discreet with confidential data, and service-minded.