Personal Assistant to Managing Director

Responsibilities

• Calendar Management & Scheduling:
• Manage and maintain the calendar of assigned executives, scheduling
  
  

appointments, meetings, and travel arrangements.

• Proactively identify scheduling conflicts and propose alternative solutions.
• Ensure timely communication and reminders for all scheduled events.
• Communication & Correspondence:
• Manage email and phone inquiries, effectively screening calls, prioritizing
  
  

messages, and directing them to the appropriate individuals.

• Draft and proofread professional correspondence, including emails, letters, and
  
  

presentations, ensuring clarity, accuracy, and adherence to company style guides.

• Travel Arrangements & Logistics:
• Make travel arrangements for assigned executives, including booking flights, hotels,
  
  

and ground transportation.

• Manage travel itineraries, visas, and other necessary documentation.
• Provide logistical support during travel, such as restaurant reservations and activity
  
  

coordination.

• Office Management & Administration:
• Maintain a well-organized and efficient office environment, including ordering office
  
  

supplies and equipment.

• Coordinate with vendors and service providers to ensure timely delivery and
  
  

high-quality service.

• Prepare meeting materials and presentations according to executives instructions.
• Project Support:
• Assist executives with ongoing projects by providing research, data collection, and
  
  

administrative support.

• Manage deadlines and follow up on tasks to ensure project completion on time and
  
  

within budget.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Engineer, Phycology, Communication or a related field
  
  

(preferred).

• Minimum 3+ years of experience as a Personal Assistant or Secretary, with a proven track
  
  

record of providing exceptional administrative support in a fast-paced environment.

• Strong organizational and time management skills with the ability to prioritize effectively
  
  

and meet tight deadlines.

• Excellent communication, interpersonal, and negotiation skills, with a professional and
  
  

courteous demeanor.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google
  
  

Workspace.

• Ability to maintain confidentiality and discretion in all work-related matters.
• A keen eye for detail and a proactive approach to problem-solving.
• Adaptability and a willingness to learn new skills and technologies.