Job Description

About Circular Unite

Circular Unite Pte Ltd is a sustainability-driven startup dedicated to advancing circular economy solutions through innovative partnerships, digitalization, and responsible resource management. Our projects span sustainability audits, waste-management improvement, data-driven reporting, and collaboration with corporate and public stakeholders to create measurable environmental and social impact.

Position Overview

The Project Management Executive will coordinate and implement sustainability-related projects, oversee operational workflows, and ensure timely delivery of initiatives aligned with Circular Unite's strategic goals. The role involves strong cross-functional communication, data tracking, vendor coordination, and documentation management, with a focus on driving measurable improvements in resource efficiency, waste reduction, and partner engagement.

Key Responsibilities

1. Project Coordination and Delivery

. Plan, execute, and monitor assigned sustainability projects from initiation to closure, ensuring timely delivery and compliance with Circular Unite's environmental objectives.

. Coordinate with clients, internal teams, and external partners on project timelines, deliverables, and reporting requirements.

. Track project milestones, budget utilization, and outcomes using digital tools such as Asana, Notion, or Power BI.

. Conduct project reviews and prepare progress reports, identifying process gaps and proposing corrective actions.

2. Sustainability and Circular Economy Initiatives

. Support development and implementation of sustainability frameworks, including waste-stream tracking, recycling audits, and carbon-footprint reporting.

. Collect and analyze sustainability data to support reporting for clients and government programmes (e.g., ESG, CTC, or NEA initiatives).

. Liaise with vendors and partners to promote adoption of eco-friendly materials, energy-efficient systems, and sustainable procurement practices.

. Assist in developing internal sustainability policies, training materials, and employee engagement programmes.

. Research emerging sustainability technologies and circular-economy trends to recommend innovations for pilot projects.

3. Operational and Administrative Support

. Prepare and maintain project documentation, including proposals, budgets, invoices, and stakeholder communications.

. Coordinate procurement and logistics for sustainability audits, site visits, or awareness events.

. Support HR and finance functions in maintaining compliance with project grant or funding requirements.

. Manage internal knowledge systems to ensure traceability and transparency across all project phases.

4. Stakeholder Engagement and Reporting

. Facilitate stakeholder meetings, workshops, and sustainability training sessions.

. Prepare presentation materials and dashboards for management and external reporting.

. Contribute to communications and outreach efforts, such as sustainability reports, case studies, or marketing materials showcasing impact metrics.

Qualifications

. Bachelor's degree in Environmental Studies, Business, Project Management, or related field.

. At least 2-5 years of relevant experience in project coordination, operations, or sustainability-related roles.

. Strong organizational and documentation skills, with ability to manage multiple concurrent projects.

. Proficiency in Microsoft Office, project-management tools (e.g., Notion, Asana), and data-visualization software (e.g., Power BI or Excel).

. Demonstrated interest in sustainability, circular economy, or green innovation preferred.

. Proactive and detail-oriented, with strong problem-solving and analytical skills.

. Excellent interpersonal and communication abilities, both written and verbal.

. Passionate about sustainability and eager to contribute to meaningful environmental change.

. Independent yet collaborative, able to thrive in a fast-growing startup environment.

Commensurate with experience. Circular Unite provides a dynamic environment with opportunities for growth in sustainability project management, stakeholder engagement, and cross-industry collaboration.