Project Management Office (PMO) Analyst / PMO Executive

Job Description –Project Management Office (PMO) Analyst / PMO Executive

Location: Singapore

Contract Term: 12 months (extendable)

Project Management Office (PMO) Analyst / PMO Executive

About the Project

This role supports a large-scale national transformation programme that will directly impact millions of Singaporeans and their families through enhanced public services and customer experiences.

The programme is highly visible, complex, and strategically important, involving multiple stakeholders, substantial budgets, and multi-year delivery timelines. The successful candidate will gain exposure to enterprise-scale project delivery, financial management, governance processes, and executive-level reporting, providing significant opportunities for professional growth and career advancement.

Key Responsibilities

PMO Operations and Governance

• Manage and support day-to-day PMO operations across the programme and project workstreams.
• Ensure adherence to established project governance frameworks, standards, reporting requirements, and control processes.
• Coordinate and support programme reviews, governance meetings, steering committee updates, and management reporting activities.
• Work closely with Project Managers, Delivery Leads, Business Stakeholders, and Client teams on recurring and ad-hoc PMO activities.
• Maintain project documentation, governance artefacts, decision logs, and project repositories to ensure completeness and audit readiness.

Project Financial Management, Tracking and Analysis

• Own and maintain project financial tracking and reporting processes to ensure timely, accurate, and complete financial information.
• Monitor project budgets, actual expenditures, committed costs, forecasts, burn rates, and funding utilization across multiple project workstreams.
• Perform financial analysis to identify budget variances, cost overruns, spending trends, financial risks, and opportunities for optimization.
• Support monthly financial closing activities, accruals, invoice verification, budget reconciliation, and cost allocation exercises.
• Prepare financial dashboards, management reports, and executive summaries for project leadership and stakeholders.
• Assist Project Managers in financial planning, budgeting, forecasting, and funding approval submissions, including business justification documents.
• Review financial memos, procurement requests, change requests, and approval papers to ensure compliance with financial controls and governance requirements.
• Track project financial commitments against approved budgets and provide early warning indicators on potential variances or budget constraints.
• Support resource cost planning and forecast workforce costs against project budgets.
• Collaborate with Finance, Procurement, Vendor Management, and Project Teams on financial reporting, budget management, and invoice processing activities.

Project Tracking, Reporting and Controls

• Maintain accurate and up-to-date project status information across schedule, scope, financials, risks, issues, dependencies, and resources.
• Consolidate project performance metrics and prepare weekly, monthly, and executive-level project status reports.
• Monitor key project milestones, deliverables, budget utilization, and resource allocation to ensure alignment with project objectives.
• Develop and maintain PMO dashboards, trackers, and reporting tools to support data-driven decision making.
• Track and follow up on project risks, issues, assumptions, dependencies, and action items until closure.
• Support project audits, compliance reviews, and governance checkpoints.
• Identify reporting inconsistencies, data quality issues, and process improvement opportunities.

Project Administration and Resource Management

• Support Project Managers in managing project invoices, vendor payments, purchase requests, and timesheet submissions.
• Coordinate resource onboarding, offboarding, access provisioning, and project logistics.
• Maintain resource trackers, leave plans, utilization reports, and workforce planning information.
• Organize project meetings, workshops, governance sessions, and stakeholder engagements.
• Prepare meeting minutes, document key decisions, track action items, and ensure timely follow-up to closure.
• Maintain project shared repositories and ensure project artefacts are properly stored, version-controlled, and accessible.

Preferred Skills and Experience

• Experience in PMO, project coordination, project administration, business operations, finance operations, or programme management support.
• Strong financial analysis, budgeting, forecasting, and reporting skills.
• Experience working with project financial management, cost tracking, budget monitoring, and management reporting.
• Strong proficiency in Microsoft Excel, including Pivot Tables, Lookups, data analysis, and dashboard creation.
• Experience with Power BI, reporting tools, or project portfolio management systems is advantageous.
• Excellent analytical, organizational, and stakeholder management skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Experience supporting large-scale government, public sector, technology, or transformation programmes is preferred.

Interested candidates can connect on +6586533349 (WhatsApp chat only)