Senior HR Executive

Talent Acquisition & Onboarding

• Manage end-to-end recruitment activities across Singapore, Taiwan and Malaysia, including job posting, candidate sourcing, screening, interview coordination, reference checks, offer preparation and onboarding

• Liaise with hiring managers and external recruitment agencies on job requirements, candidate sourcing, interview feedback and hiring decisions
• Facilitate salary offer discussions, prepare employment offers and coordinate approval processes
• Manage pre-employment documentation and serve as the primary point of contact for new hires throughout the onboarding process to ensure a smooth employee experience.

HR Operations & Employee Lifecycle Management

• Support end-to-end HR operations, including onboarding, offboarding, employee documentation, contract administration, HR letters and employee records management

• Maintain accurate and up-to-date employee records in HR systems, payroll databases and personnel files
• Support employee lifecycle activities, including probation confirmations, transfers, promotions, contract renewals and separations
• Ensure proper documentation and compliance with employment policies, procedures and local labour regulations.

Payroll, Benefits & HR Administration

• Coordinate monthly payroll inputs for Singapore and Malaysia, including new hires, leavers, salary adjustments, leave records, deductions and other payroll-related updates
• Liaise with payroll vendors and Finance teams to ensure accurate and timely payroll processing
• Administer employee benefits programmes, including medical insurance, claims, wellness initiatives and vendor coordination
• Support statutory and compliance requirements, including CPF, work pass administration, IR8A/IR21 submissions and other employment-related documentation where applicable.

Employee Relations & Employee Experience

• Serve as the first point of contact for employee enquiries regarding HR policies, payroll, benefits, leave administration and employee life cycle processes
• Provide guidance on HR policies and procedures and support employees on day-to-day HR matters
• Assist in employee relations matters and workplace issue resolution in partnership with management and the Head of HR
• Support employee engagement initiatives, staff welfare programmes, company events and internal communications.

HR Reporting, Compliance & Projects

• Prepare HR reports, maintain recruitment and employee records, and provide regular updates on HR metrics and hiring status
• Support HR audits, compliance reviews and policy documentation activities
• Identify opportunities to improve HR processes, systems, filing, tracking and reporting efficiency
• Provide administrative and project support to the Head of HR, Asia on regional HR initiatives and other ad hoc HR projects.

Additional Responsibilities

• Support regional HR activities across Singapore, Taiwan and Malaysia as required
• Perform other HR and administrative duties assigned by the Head of HR, Asia.

Qualifications

• At least 5 years of HR experience
• Good working knowledge of the Employment Act in Singapore, Malaysia and Taiwan is essential
• Excellent organisational skills with high attention to detail and accuracy
• Process-oriented mindset with a track record of driving operational improvements
• Strong stakeholder management and communication skills, able to advise employees and leadership confidently on compliance matters.