Travelling Assistant

Position Summary

We are seeking a highly professional, discreet, and service-oriented Personal Assistant to the C-Suite to provide comprehensive personal and administrative support. This role is to manage day-to-day personal affairs, coordinating extensive travel arrangements, handling confidential matters, and ensuring the C-Suite's schedule and personal commitments run smoothly.

The ideal candidate is highly organized, proactive, adaptable, and willing to travel frequently. This position requires a strong sense of service, exceptional attention to detail, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive & Personal Support

• Provide full-spectrum personal assistant support to the C-Suite.
• Coordinate personal errands, appointments, reservations, and lifestyle-related activities.
• Handle confidential and sensitive information with the highest level of discretion.
• Anticipate the C-Suite needs and proactively ensure all arrangements are well prepared.
• Act as the primary point of contact for personal matters and special requests.
• Arrange and coordinate domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.
• Accompany the C-Suite on business and personal trips as required.
• Ensure seamless travel experiences and troubleshoot travel-related issues.
• Prepare detailed travel schedules, meeting itineraries, and briefing materials.
• Manage travel expenses and maintain accurate records.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Communications, or related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Executive Butler, Concierge, or similar role supporting senior executives, business owners, or high-net-worth individuals.
• Strong organizational, multitasking, and problem-solving abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work flexible hours and respond to urgent requests outside normal business hours.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Well-groomed, service-minded, and detail-oriented.
• Excellent command of English

Travel Requirements

• Willingness and ability to travel domestically and internationally with the C-Suite on a regular basis.
• Expected travel frequency: approximately 15 days a month
• Must possess a valid passport and be able to obtain required travel visas when necessary.