Administrative Officer

We're hiring an Administrative Officer to join our team.

YouMakeMe is a young, dynamic and professional agency specializing in branding and marketing for the hospitality, F&B and lifestyle industries. We work in a creative, international environment where teamwork, organization and attention to detail are essential to keeping things running smoothly.

This role is suited for someone who is organized, proactive and enjoys supporting the day-to-day operations of a busy agency.

We're looking for someone reliable, detail-oriented and confident communicating in both Thai and English, with a hands-on approach and the ability to manage multiple tasks.

Profile Specification

· Highly organised with strong attention to detail and accuracy

· Proactive and reliable, with the ability to manage multiple tasks and deadlines

· Strong coordination and follow-up skills across internal teams and external suppliers

· Professional and personable, with good communication skills

· Able to speak, read and write confidently in both Thai and English

· Comfortable handling financial documents, records and confidential information

· Team player with a positive attitude and flexible, hands-on approach

· Effective in an international, English-speaking workplace

What the role entails:

Financial & Expense Management

• Payment Processing: Prepare internal memos and process vendor/service invoices by coordinating directly with the Finance Department to ensure timely payments.
• Team Expense Claims: Manage, verify, and submit monthly expense reimbursement claims as required.
• Transportation Reimbursements: Collect, review, and process monthly transportation expense claims.

Travel & Fleet Logistics

• Office Fleet Management: Oversee and coordinate the schedule, maintenance, and usage of company vehicle.
• Travel Arrangements: Handle flight bookings, draft and submit Travel Authorization Forms, and coordinate travel logistics as required.

Data & Vendor Management

• Content Supplier Coordination: Source and research external suppliers while serving as the primary administrative point of contact for onboarding, contracts, documentation, and payment processing.
• Master Database Maintenance: Maintain and update the Master Spreadsheet for account expense tracking, ensuring data accuracy and operational efficiency.

Documentation & Client Services

• Memo Preparation: Draft and prepare official internal memos and documentation across teams.
• Client Document Dispatch: Send requested documents and deliverables to clients promptly and accurately.

General Administrative Support

• Provide day-to-day administrative and coordination support to the CEO as required.
• Provide day-to-day support across general operational and administrative tasks as required.