Pan Pacific Hotels Group is a young and dynamic company comprising three well-established and trusted brands; Pan Pacific®, PARKROYAL COLLECTION® and PARKROYAL®. We have aggressive expansion plans and as such, we are looking for motivated and energetic people to be part of our growing team. If you have a passion for the industry and are driven by the desire to create Service Excellence Culture, Pan Pacific Hotels Group can offer you great opportunities as we continue to strengthen our global footprint.
Based in Bangkok, Thailand, we are looking for a passionate and energetic individual to join us as Director, Finance for the pre-opening team of Siam Pan Pacific Bangkok.
Job Responsibilities:
The Director, Finance will be responsible for providing the necessary financial support to Department Heads to facilitate the achievement of the complex's financial targets. As a member of the Executive Committee, he/she will partake in all operational, financial and marketing decisions as well as investigates opportunities and implements procedures for improved profitability and assist and advise where necessary on various aspects of hotel operations.
The incumbent will maintain control over the complex's assets, liabilities, income and expenditure on behalf of both the Operator and Owner and provide management, leadership and accountability for the financial performance of the Hotel. He/she will coordinate the fulfilment of the PPHG, Owner and regulatory reporting responsibilities of the Hotel on an accurate and timely basis.
Responsibilities
- Responsible for the setting up the Finance Division, including the recruitment of the pre-opening team, establishing policies and procedures and ensuring that the critical path of the Finance Division is completed in a timely manner for the opening.
- Develop and manage the pre-opening budget, including tracking of all expenses against approved funding.
- Establish chart of accounts, cost centres, and financial policies in accordance with brand and owner requirements.
- Set up bank accounts, signatory controls, insurance coverage, and tax registrations, coordinate with auditors, tax agents, and legal advisors on statutory setup.
- Lead the implementation of financial systems and interfaces, ensuring proper data mapping, testing, and user training prior to opening.
- Ensure compliance with local tax laws, accounting standards, and hotel licensing requirements.
- Coordinates the preparation and submission of accurate month end financial reports, including Profit & Loss Account, Balance Sheet and financial analysis, in compliance with PPHG's finance procedures and procedures and in line with PPHG reporting timetable.
- Reviews monthly general journals and balance sheet reconciliations and ensure that these are appropriately supported and in accordance with PPHG finance procedures and procedures.
- Performs monthly Profit & Loss review meetings with department heads and follow up any agreed corrective actions for variances noted.
- Ensures credit meetings are conducted monthly and follow up on agreed corrective actions.
- Coordinates the preparation of monthly Profit & Loss forecasts and annual budgeting process in line with PPHG and Owner requirements and timetables.
- Prepares a monthly cash flow forecast and discusses with Executive Committee any corrective action required.
- Monitors business results and provide clear and informed analysis to meet hotel requirements and to support decision-making. Make recommendations for potential revenue and profit enhancements.
- Liaises with Department Heads regarding their performance against budget and provides them with information and training as required.
- Support the implementation of Financial Systems in the Hotel, particularly those that impact how the Finance Department works.
- Ensure proper use and maintenance of Financial Systems (SAP full suite, Property Management System, Sales & Catering, and Point of Sale), including transaction, account code, security, and backup procedures.
- Reviews submitted capital expenditure projects and monitor compliance with approved Capital Budget. Ensure approval requirements set out in PPHG finance policies and procedures and hotel management contract are complied with.
- Oversees the maintenance of the complex's fixed asset register.
- Contributes to the senior management group's development of short and long-term strategies and business plans.
- Ensures that the complex has a good system of internal control in place and takes timely corrective action on any short-comings that are highlighted by internal auditors and/or statutory auditors.
- Ensures that financial statements are prepared in accordance with the applicable financial reporting standards and PPHG's finance policies.
- Ensures the smooth conduct and completion of the annual statutory audit.
- Coordinates the preparation of any required tax documentation and compliance relating to business taxes, foreign currency payments, withholding taxes, goods and services tax and income tax and ensure lodgement is completed as per required deadlines.
- Manages, maintains, protects and develops the Hotel's information systems.
- Ensures hotel insurances are in compliance with the hotel management contract. Liaises with PPHG Corporate department with regards to the renewal of policies and local insurance company and/or brokers in relation to any claims.
- Ensures hotel supplier contracts are in compliance with PPHG finance policies and procedures and hotel management contract.
- Monitors compliance with hotel management contract terms and conditions.
- Monitors the Hotel's compliance with PPHG finance policies and procedures and to implement new policies and procedures where necessary.
- Recruit and retain the best associates for the job, especially the senior position of the Finance Department. Make use of succession planning to develop and replace associates effectively. Establish and maintain good associate relations within the Finance Department.
- Develop the effectiveness of the hotel finance function through the ongoing education and development of the team. Lead and motivate the team to high levels of performance.
- Interacts with departments and hotel associates professionally and positively to foster good rapport, promote team spirit and ensure effective two-way communication.
- Performs any other tasks that may be assigned by the VP, Finance and/or General Manager.
The Person:
- Minimum 5 years working experience in a similar role in an international chain.
- Pre-opening experience will be of advantage
- Possess a Bachelor of Commerce Degree and / or Professional Accounting qualification
- Strong supervisory and leadership skills
- Excellent communication and presentation skills
- Well-developed business acumen
- Team player
- Exhibits high level of attention to detail
- Displays flexibility and high energy levels
- Deals efficiently and confidently with complaints and queries from Owner, department heads and external parties.
- Able to work under pressure and meet tight deadlines
- Possess the ability to fully manage a project from design stage to execution, preferably having experience in managing multiple projects at the same time
- Excellent interpersonal and human relations abilities
- Proficiency in oral and written communication in English
- High level of integrity
Pan Pacific Hotels Group is an equal opportunity employer.
We regret that only shortlisted candidates will be notified.
